Executive Assistant

Your New Role...
DC Comics is seeking a highly organized and adaptable Executive Assistant to provide support to three (3) Vice Presidents. This role requires strong coordination, communication, and critical thinking skills, the ability to manage multiple priorities efficiently, and a proactive approach to problem solving to support the daily operation of the departments. The ideal candidate will have excellent time management skills and will be comfortable handling a variety of administrative tasks in a fast-paced environment with professionalism and discretion.

Your Role Accountabilities...
• Manage calendars, schedule meetings, and handle appointment conflicts for three (3) Vice Presidents (VPs). Coordinate and prioritize incoming requests, ensuring all deadlines are met.
• Arrange and facilitate meetings, including agenda preparation, document distribution, and note taking as needed. Secure meeting rooms, set up Zoom and Teams meetings, request drive-on passes for external attendees, order catering items/meals, as well as tech troubleshooting in conference rooms (setting up and activating calls, etc.)
• Coordinate domestic and international travel for the VPs, including flights, accommodations, itineraries, reviewing arrangements, and securing approval for all travel requests. Prepare and track all related Travel & Expense (T&E) reports.
• Assist with budget tracking, expense reporting, and procurement of department-related materials. Serve as reconciler for department Purchasing Cards (PCards.)
• Serve as primary point of contact for internal and external stakeholders on behalf of the VPs.
• Ensure seamless communication between departments, handling sensitive information with the highest level of professionalism and discretion.
• Assist in drafting/editing communications, executive reports, presentations, weekly departmental updates, and other documents as requested by the VPs.
• Collaborate with other executive assistants to ensure alignment across departments for all activities.
• Perform other related duties as assigned.

Qualifications & Experience...

Work Experience
• At least three to five (3-5) years of executive assistant experience (supporting a VP or above) required.
• Previous experience working in highly matrixed organizations with blended teams (face to face and remote) preferred.
• Previous experience with SAP or a comparable payment system, expense report generation, and invoice processing preferred.

Education, Professional Training, Technical Training or Certification
• Bachelor's degree in a related field or equivalent experience required.

Knowledge and Skills
• Must have the ability to communicate effectively and tactfully (both verbally and in writing) with individuals and groups at all levels of the organization, as well as with external stakeholders (such as vendors.)
• Must have the ability to organize, work well under time constraints, meet deadlines, and manage multiple tasks and project elements simultaneously. Strong organization, logistic, and project coordination skills strongly preferred.
• Must have the ability to pay close attention to details and handle confidential material.
• Strong proficiency using Microsoft Office software (such as Word, Excel, PowerPoint, and Outlook), collaboration tools (such as Teams and Zoom), and Adobe Acrobat required.
• Familiarity with the DC brand and/or entertainment industry is a plus.

Other Requirements
• Must have the flexibility to respond to occasional off-hours (nights and weekends) business needs.
• Must be able to travel as needed approximately 5% of the time.

How We Get Things Done...

This last bit is probably the most important! Here at WBD, our guiding principles are the core values by which we operate and are central to how we get things done. You can find them at www.wbd.com/guiding-principles/ along with some insights from the team on what they mean and how they show up in their day to day. We hope they resonate with you and look forward to discussing them during your interview.

Championing Inclusion at WBD
Warner Bros. Discovery embraces the opportunity to build a workforce that reflects a wide array of perspectives, backgrounds and experiences. Being an equal opportunity employer means that we take seriously our responsibility to consider qualified candidates on the basis of merit, without regard to race, color, religion, national origin, gender, sexual orientation, gender identity or expression, age, mental or physical disability, and genetic information, marital status, citizenship status, military status, protected veteran status or any other category protected by law.

If you're a qualified candidate with a disability and you require adjustments or accommodations during the job application and/or recruitment process, please visit our accessibility page for instructions to submit your request.

In compliance with local law, we are disclosing the compensation, or a range thereof, for roles in locations where legally required. Actual salaries will vary based on several factors, including but not limited to external market data, internal equity, location, skill set, experience, and/or performance. Base pay is just one component of Warner Bros. Discovery's total compensation package for employees. Pay Range: $45,500.00 - $84,500.00 salary per year. Other rewards may include annual bonuses, short- and long-term incentives, and program-specific awards. In addition, Warner Bros. Discovery provides a variety of benefits to employees, including health insurance coverage, an employee wellness program, life and disability insurance, a retirement savings plan, paid holidays and sick time and vacation.

If you're a qualified candidate with an arrest or conviction record, please know that your application will be considered in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.