Job Description

The Washington Post is looking for an Assistant to the Executive for the Editorial and Opinions Department, this position provides high-level administrative and operational support, ensuring seamless coordination of daily activities. This role manages schedules, correspondence, and travel arrangements, facilitates communication across teams, and assists in the preparation of materials and meetings. The assistant serves as a trusted partner, handling confidential information with discretion and supporting the efficient operation of the department.

This role reports to the Editor of the Editorial and Opinions department.

Motivation:

• You like organizing executive's life by identifying and prioritizing critical activities.
• You anticipate needs, obstacles, and opportunities and develop solutions proactively.
• You have sound judgement and thrive in working through obstacles and challenges independently.
• You build and leverage relationships internally and externally to achieve results.
• You genuinely enjoy providing exceptional customer service to a broad and diverse set of clients.
• You are comfortable communicating at all levels of the organization, from high-level executives and executive assistants in other departments to external parties.

• Provide general administrative support by scheduling meetings, answering phones, submitting expenses for reimbursement, organizing and maintaining confidential files, and arranging travel.
• Manage executive's schedules by scheduling meetings, reminding about upcoming appointments or reschedules, alerting about time-sensitive emails and requests, booking travel, and preparing materials for meetings and events.
• Manage department-wide project progress and timelines, ensuring team members keep to deadlines. Facilitate communication between key stakeholders to ensure are completed on time.
• Manage the agreements for freelance writers, cartoonists, and independent contractors, ensuring timing and accurate payments, updating rates, processing payments and tracking expenses to budget.
• Monitor the department inventory and supply levels, placing and expediting orders, verifying receipt, processing payments, and restocking.
• Coordinate the logistics for office/desk relocations and new employee onboarding by arranging for office furniture moves, packing files, coordinating phone and computer setup, and ordering business cards.
• Support the Editorial board by scheduling meetings, greeting external guests, completing security checks, setting up food and drinks.

• At least five years of experience as an assistant to an executive, preferably with media background.
• Proven written and verbal communication skills.
• Experience managing long and short-term projects.
• Excellent organizational and office administration skills.
• Ability to remain calm and flexible under pressure.
• Outstanding interpersonal and customer service skills.
• Expertise with Microsoft Office products.
• Ability to maintain confidentiality of sensitive matters.

• Competitive medical, dental and vision coverage
• Company-paid pension and 401(k) match
• Three weeks of vacation and up to three weeks of paid sick leave
• Nine paid holidays and two personal days
• 20 weeks paid parental leave for any new parent
• Robust mental health resources
• Backup care and caregiver concierge services
• Gender affirming services
• Pet insurance
• Free Post digital subscription
• Leadership and career development programs