Work Schedule
Standard (Mon-Fri)

Environmental Conditions
Office

Job Description

Job Summary

The Executive Assistant to the China HRVP will provide high-level administrative support to the executive, ensuring smooth day-to-day operations and facilitating effective communication. The ideal candidate will be a self-starter with excellent communication skills and the ability to manage multiple priorities in a fast-paced environment.

Key Accountabilities:

Admin Support

• Manage the HR VP's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare correspondence, reports and other documents as needed.
• Handle incoming/outgoing communications, including emails and phone calls, on behalf of the HR VP.
• Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
• Arrange travel itineraries and accommodations for the HR VP and global visitors as needed.
• Process expense reports and ensure compliance with company policies.
• Maintain confidentiality of sensitive information and exercise discretion when handling confidential matters.

• Plan and coordinate HR-related events, such as off-site sessions, workshops, and engagement activities.
• Manage logistics, including venue selection, catering, POPR process and participant communication.
• Collaborate with HR team members and other departments to ensure alignment and success.

• Provide support to other HR team members and perform administrative tasks as assigned.
• Act as a liaison between the executive, team members, global visitors, and external stakeholders, ensuring effective communication.