Staff Assistant - DE08BE

We're determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals - and to help others accomplish theirs, too. Join our team as we help shape the future.

Are you looking for a unique opportunity to support The Hartford's Technology & Operations organization?

Explore our C-Suite Executive Assistant role supporting the EVP & Chief Information & Operations Officer based in our Hartford, CT Home Office! In this role, you will make an impact that helps us deliver differentiated technology and data solutions to our customers and employees.

Key Responsibilities:

• Executive Calendar Management: Organize and manage complex calendars and schedules for the EVP & Chief Information & Operations Officer, including meeting set-up, invitations, room reservations, technology, and meeting materials. Use decision-making skills to resolve potential schedule conflicts.
• Stakeholder Coordination: Partner with various stakeholders and executive admin staff for the ELT and business leaders to gather data, understand timelines, and coordinate deliverables.
• Executive Communication: Prepare information, read, collect, and analyze data in advance. Communicate on behalf of management to all levels of staff, providing effective and accurate updates, presentations, and announcements within and outside the organization leveraging the most efficient and effective technologies.
• Travel and Expense Management: Manage domestic and international travel and expenses, including booking travel arrangements, itineraries/logistics, and processing expense reports.
• Event Planning: Oversee large-scale event planning, including venue selection, attendee lists, invitations, agendas, catering, and expenses.
• Delegation and Approval: Act as the primary delegate for approving transactions and other related team matters.
• Document Management: Assist in maintaining distribution lists, organizational charts, and other team-related documents.
• Special Projects: Complete other ad hoc duties or special projects as requested, such as executive onboarding and coordinating office moves.
• Confidentiality and Discretion: Use discretion, confidentiality, and sound judgment to handle C-Level matters.
• Relationship Building: Build great rapport and relationships with functional partners, including the Senior Leadership Team, Finance, Human Resources and the administrative assistant community.

• Minimum of 5 or more years of experience successfully supporting a C-Level executive in a large corporate environment, experience supporting Technology executives highly preferred
• Bachelors degree preferred
• Ability to support multiple competing priorities and end-to-end planning for timely delivery of key deliverables to CEO, ELT, and/or the board of directors
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
• Experience providing complex administrative support in a high-visibility environment with tact and diplomacy
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Demonstrated ability to produce high-quality work with attention to detail, data integrity, and accuracy
• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly
• Strong written and verbal communication and proof-reading skills
• Highly resourceful team-player; also able to be effective working independently
• Demonstrated proactive approach to problem-solving with strong decision-making capability and excellent judgment; able to maintain composure and a high degree of professionalism at all times.
• Experience working with sensitive and confidential topics
• Flexible hours as dictated by the needs of the business for projects and meetings