Executive Assistant

Join the Clean Energy Revolution

Become an Executive Assistant at Southern California Edison (SCE) and build a better tomorrow. In this job, you'll provide high-level administrative support to executives by handling schedules, coordinating meetings, and performing various tasks to ensure efficient office operations. You will support the team whose mission is to supply reliable power to customers while meeting or exceeding the clean power goals of the state.

As an Executive Assistant, your work will help power our planet, reduce carbon emissions and create cleaner air for everyone. Are you ready to take on the challenge to help us build the future?

Responsibilities

• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, presentations and other documents.
• Organizes and maintains databases, libraries, and knowledge repositories, implementing systems to enhance accessibility and efficiency in accessing research materials and reports
• Takes ownership of planning and executing meetings, ensuring seamless logistics, agenda preparation, taking notes, action item tracking and monitoring, and coordination of attendees' schedules
• Utilizing business software and Artificial Intelligence to draft correspondence, create reports and presentations, and ensure timely follow-up on action items. As directed, prioritize and route correspondence effectively
• Oversees the preparation of expenditure approvals and purchase orders for general office procurement needs, ensuring compliance with budgetary guidelines and financial regulations. Ensures preparation and dispatch of all incoming and outgoing executive mail and confidential documents
• Provides well-researched data and analysis including but not limited to project planning, resource allocation, and special initiatives
• Collaborates with cross-functional teams on special projects requiring in-depth research and analysis, providing valuable insights to drive project success
• Handles sensitive and proprietary information while maintaining a high degree of confidentiality and professionalism
• A material job duty of all positions within the Company is ensuring the protection of all its physical, financial and cybersecurity assets, and properly accessing and managing private customer data, proprietary information, confidential medical records, and other types of highly sensitive information and data with the highest standards of conduct and integrity.

• Four or more years of experience performing advanced administrative, secretarial, and clerical functions.

• Experience with Microsoft Office Suite including Outlook, Teams, Notes, Word, Excel and CoPilot
• Experience navigating through and using Sharepoint.
• Experience using Smartsheet.
• Experience creating files in MS Notes.
• Experience processing expense reports.
• Experience processing purchase orders.
• Experience managing and prioritizing multiple calendars.

• This position\u2019s work mode is\u00a0hybrid.\u00a0The employee will report to an SCE facility for a set number of days with the option to work remotely on the remaining days.\u202f Unless otherwise noted, employees are required to work and\u00a0reside in the state of California.\u202f Further details of this work mode will be discussed at the interview stage.\u00a0The work mode can be changed based on business needs.
• Visit our\u00a0 Candidate Resource \u00a0page to get meaningful information related to benefits, perks, resources, testing information, hiring process, and more!
• Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
• This position has been identified as a NERC/CIP impacted position - Prior to being hired, the successful candidate must pass a Personnel Risk Assessment (PRA) or Background Investigation.\u00a0 Once hired, the candidate must complete specified training prior to gaining un-escorted access to assigned work location and performing necessary job duties.
• Relocation does not apply to this position.
• This position requires testing and applicants who are identified to continue through the selection process will be invited to test via email. Reference our Information Guides for the following tests: (EEI BCAB (Test #5206). Candidates who have previously passed these assessment(s), in some cases, may not need to retest again for this position.