Main purpose of the job (summary of job, no more than 3 to 5 sentences)

The HR Shared Services Specialist serves as the front line of customer support within the HR Shared Service Center and collaborates closely with the assigned HR Business Partner(s) at each of the Sonepar USA operating companies. In addition to providing excellent customer service, this role serves as a primary lead in processing one or more of the Sonepar USA operating company's payroll and handles many of the day-to-day administrative tasks and inquiries, including HR, Benefits, and Payroll related transactions.

Key Accountabilities

List, in order of importance, the major responsibilities of this position and estimate the percentage of time spent on each responsibility (the main function of the job may or may not be the one where the most time is spent). This should not be an exhaustive task list but capture the major responsibilities of the job. Percentage of time for all responsibilities must add up to 100%, no duty should be less than 5%

Payroll:

• • Process Bi-Weekly, or Weekly Payroll to one or more operating companies (to include, but not limited to: loading and auditing hours, processing and paying commissions, calculating checks, expenses, tuition reimbursements, and special pay scenarios)
  • Maintain and update time systems
  • Calculate, compute, export and audit employee timecards
  • Partner with Treasury and AP teams to send applicable payroll reports and monitor banking limits
  • Enter and process new hires, changes, and terminations (ensuring receipt of all completed documentation and paperwork, meets legal compliance)
  • Process associates going out on leave (FMLA, STD, LOA) and monitoring deductions with the benefits team
  • Responsible for responding and entering wage withholdings

40%

Customer Support:

• • Provide Tier 1 HRSS customer support
  • Response to unemployment inquiries
  • Responsible for employment verifications
  • Responding to state specific inquiries and completing state required reports
  • Act as a liaison with operating companies and process inter-company transfers
  • Identify and research problems

25%

Training/SOP maintenance

• • Collaborates and works cross functionally with other HR team members and departments
  • Maintains operating company fact sheets detailing nuances and policies
  • Assist and participate with training, presentations, communications, and policies
  • Assist with special projects and implementations
  • Opportunity to lead and/or participate in projects within and across departments

15%

Administrative/Record Maintenance:

• • Responsible for scanning and archiving documents in personnel files
  • Responds and assists with audits multiple times a year
  • Ad-hoc reporting

10%

Other duties as assigned

10%

Minimum work experience requirements:

• 1-2 years relatable work experience

Minimum education requirements:

• Must be able to work in a team environment
• Effective communication and interpersonal skills
• Strong PC skills, particularly MS Excel

Other skills/experience desired:

• Bachelor's Degree preferred, plus if in fields of HR, Finance, or Business Administration
• Experience with payroll and time software systems, specifically Dayforce
• Working knowledge of Federal & State Laws
• High degree of professionalism, integrity, and ability to work in a highly confidential environment
• Exudes a high attention to detail
• Must be comfortable with heavy data entry to ensure a high accuracy rate
• Ability to adapt to a fast pace changing environment and to approach challenges with creativity and resourcefulness
• Initiative and self-direction; can apply knowledge and make sound judgment to effective resolve issues
• Outstanding organizational and client service skills

Why work for Sonepar?

At Sonepar USA, we are Powered by Difference. As a company with local roots and global reach, we thrive on the diversity of our associates and the different ways each of us contributes to our success. What keeps us at the forefront of progress? Our people. No matter where you work or who you are, you'll get all the freedom you need to push boundaries, learn from your mistakes and help take our business to another level. You'll also get opportunities to expand your industry experience every single day.

Our Competitive Benefits?

401K Plan, Competitive Medical Plans (medical, dental, and vision), Paid Vacation, Paid Sick, Paid Personal, Paid Holidays, Flexible Spending Accounts (Health and Dependent Care), Employee Assistance Program, Tuition Reimbursement, Employee Discounts, Long-term and Short-term Disability, Life Insurance and a Definitive Career Path.

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Equal Employment Opportunity Statement
Sonepar is an Equal Opportunity and Affirmative Action Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to their race, color, creed, religion, national origin, citizenship status, ancestry, sex, age, physical or mental disability unrelated to ability, marital status, family responsibilities, pregnancy, genetic information, sexual orientation, gender expression, gender identity, transgender, sex stereotyping, order of protection status, protected veteran or military status, or an unfavorable discharge from military service, and other categories protected by federal, state or local law.

Sonepar and our family of brands are committed to the full inclusion of all qualified individuals. In keeping with our commitment, we will take the steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if a reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please call 843-745-2420 or email recruiting@sonepar-us.com.

EEO is the Law
Applicants and employees are protected under Federal law from discrimination. To learn more, Click here.

Pay Transparency Non-Discrimination Provision
Sonepar follows Executive Order 11246, including the Pay Transparency Nondiscrimination Provision. To learn more, Click here.