Executive Assistant

Job Description:

• Rakuten International oversees 7 businesses with over 4,000 employees globally. The brand is recognized for its leadership and innovation in e-commerce, digital content, advertising, entertainment and communications, bringing the joy of discovery and access to more than 1 billion members across the world. Our teams deliver on the company's mission to delight merchants and customers through innovation, optimism, and teamwork.

• Communicate with all levels of internal and external contacts and ensure prompt responses
• Manage and maintain a busy calendar, and respond to meeting requests that require frequent re-prioritization
• Coordinate both international and domestic travel
• Assist with preparing documents and meeting materials; occasional research
• Assist team with meeting deadlines and having all information to help executives make decisions
• Handle multiple tasks at the same time and have the ability to change direction quickly and often without having all the details
• Anticipate executives' needs
• Assist with high-level projects as needed
• Manage and maintain Executives calendars, scheduling appointments and arranging meetings with both internal staff and external clients
• Provide day¬to¬day proactive and reactive administrative support
• Prepare and edit correspondence, communications, presentations and other documents
• Liaise with internal staff at all levels, interact with external clients
• Arrange, coordinate, book and input into calendar all travel arrangements
• Follow up and track key deliverables due from leadership team and staff
• Reconcile and submit expense reports and monthly credit card transactions
• Facilitate, organize and manage collection of data and key information
• Manage confidential information while providing organizational professionalism and support
• Attend and record minutes of meetings; transcribe and distribute minutes.
• Assist in the preparation of regularly scheduled reports

• Minimum 4-7 years of progressively responsible experience as an admistrative or executive assistant.
• Bachelor's degree preferred
• Must be proficient in Microsoft Office Suite and possess a general techie proficiency
• International & domestic travel arrangements and scheduling experience
• Exceptional written, verbal, and interpersonal communication skills
• Strong organizational skills that reflects the ability to prioritize, plan ahead, and perform multiple tasks seamlessly
• Creative and resourceful in solving issues and improving processes
• Proven ability to handle situations independently
• Able to work successfully in a highly international, cross functional team environment -- being comfortable and familiar working with different cultures and time zones is essential.
• Attention to detail, the ability to meet tight deadlines, efficient organizational skills, and the ability to switch gears at a moment's notice
• A terrific work ethic accompanied by a get-it-done attitude
• Experience supporting more than one leader with different personalities and comfortable approaching each team member differently to best fit their working style.
• Comfortable supporting executive(s) remotely/based out of another office location
• Ideal candidate will have experience working in a global corporate environment