Senior Executive Assistant

Who are we?

Equinix is the world's digital infrastructure company®, operating over 260 data centers across the globe. Digital leaders harness Equinix's trusted platform to bring together and interconnect foundational infrastructure at software speed. Equinix enables organizations to access all the right places, partners and possibilities to scale with agility, speed the launch of digital services, deliver world-class experiences and multiply their value, while supporting their sustainability goals.

A career at Equinix means you will collaborate on work that impacts the world and be surrounded by endless opportunities to learn new skills and grow in varied directions. We embrace diversity in thought and contribution and are committed to providing an equitable work environment that is foundational to our core values as a company and is vital to our success.

• Provide administrative support to the CDIO
• Manage complex and demanding calendar and travel schedules and routinely plan, coordinate and schedule meetings, across multiple time zones, including meeting logistics and the resolution of schedule conflicts in a timely manner with cross functional support staff
• Act as the point of contact between the supported executives and internal or external colleagues
• Manage complex office administrative work requiring the use of independent judgment and initiative
• Build and leverage collaborative relationships with other Executive Assistants across the company
• Prepare and ensure timely completion of expense reports
• Manage purchase orders and facilitate approval of invoices for payment
• Organize and execute meetings, develop meeting materials (such as presentations and reports), take and distribute notes, and manage action items as needed
• Plan and organize special events coordinating all logistics from venue, catering, AV/video conferencing support
• Coordinate special projects as needed
• Support department-wide events and initiatives
• Manage global level communications distribution lists, email and other correspondence
• Serve as a liaison between senior leadership, their direct reports and front-line team
• Other ad hoc duties as assigned

• Proven years' work experience performing tasks similar to those listed above in a global corporate environment
• Proven years supporting senior executives
• Advanced proficiency in Microsoft applications including Word, Excel, PowerPoint and Outlook (Microsoft Visio, Teams, SharePoint, preferred)
• Ability to prioritize and re-prioritize in a fast-paced environment with little oversight
• Validated organizational skills with strong multi-tasking and execution ability with attention to detail and dedication to quality and accuracy
• Demonstrate strong analytical, problem-solving, and communication skills
• Dedication to the highest degree of discretion and respect for confidentiality
• Ability to build and maintain positive and productive inter-departmental working relationships
• Strong sense of customer focus and dedication to customer service excellence
• Ability to work in a high-energy and fast-paced environment
• Highly resourceful and proactive
• Excellent time management skills with a proven ability to meet deadlines.
• Experience working in a culturally diverse and global company preferred
• Bachelor's degree preferred