Executive Assistant - Parametric

This role is part of Parametric's hybrid working model, which includes working in the office 3 days a week and choosing to work remotely or in the office the remaining days of the week.

GENERAL DESCRIPTION
This position is the administrative and project management partner to the Managing Director of Investment Strategy (MD) and is a key member of the Investment Strategy team, helping them progress strategic initiatives and make effective use of their time. We are seeking a motivated, confident individual who is interested in the financial industry and seeks a long-term career helping investment teams achieve ambitious goals and outstanding results. This position also serves as a contributing member to the Executive Administration team, and requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. The candidate should have the ability to build strong relationships within and across various departments and will partner heavily with the Research Department Executive Assistant. There is great opportunity for team/department involvement and role expansion for those seeking a dynamic, fast-paced, and fun work environment.

PRIMARY RESPONSIBILITIES

- Play a central role in coordinating strategic initiatives owned by the MD and ensuring their timely execution. This could include direct project management of an initiative owned by the MD or acting as a primary point of contact for a project manager of an initiative that the MD contributes to

- Initiate and contribute to efforts to maximize employee engagement and enhance the employee experience within a hybrid work structure via ongoing and one-time initiatives. For example: employee onboarding, training and development, social events, communication flow, facilities and technology change management

- Act as first point of contact among executives, employees, clients, and other external partners for questions; Prioritize and follow up on incoming issues and concerns, including those of a sensitive or confidential nature; Determine appropriate course of action, referral, or response.

- Ensure agenda, materials and participants are prepared in advance of any meeting or engagement, and that follow-ups are properly documented, including detailed minutes for certain meetings; Organize, compile, and store presentations and meeting materials.

- Schedule and manage the day-to-day and long-term calendar for the MD; Use discretion to ensure time is well-utilized; Assume central coordination for internal and external requests including but not limited to media, thought leadership, conferences and events, and client meetings;

- Arrange travel as needed, including conferences, on-sites, off-sites and virtual; prepare and submit expense reports

- Create procedures and documentation to enable uninterrupted support in the case of planned or unplanned disruptions.

- Work with Manager and MD to capture the evolving needs of the firm and suggest possible solutions.

- Help manage the calendar and arrange travel for select reports to the MD, as possible

- Provide back-up support to the Executive Administration team for vacation/leave coverage, specific tasks, and/or projects.

- Support firm-wide events or initiatives as part of the Executive Administration team.

- Other duties may be assigned to meet the business needs.

JOB REQUIREMENTS
- Bachelor's Degree preferred
- 3+ years prior executive assistance experience; comparable experience encouraged to apply
- 1+ year customer service experience; comparable experience encouraged to apply
- Proficient/Expert in MS Office applications (Excel, Word, PowerPoint, and Outlook)
- Demonstrated ability to learn new technology systems and processes to improve efficiency and productivity
- Must be able to work on-site in the Seattle office at least 3 days a week with flexibility based on ad-hoc business needs
- Comfortable working across multiple communication platforms (Microsoft Teams, Skype, Zoom, etc.)
- Experience creating multi-segment, multi-destination travel itineraries
- Must be client service oriented; Very strong attention to detail; Must demonstrate accuracy, thoroughness, and patience.
- Excellent written and verbal communication
- Strong interpersonal skills, emotional intelligence, and ability to work well with others across various locations and cultures
- Confidence to take initiative and use good judgement to make decisions proactively; Flexibility to work autonomously and as part of a multi-disciplinary team
- Ability to work efficiently, juggle multiple projects with appropriate prioritization, adhere to quick deadlines, deal comfortably with ambiguity, and adapt to evolving circumstances
- Experience in exercising sensibility, discretion, and diplomacy in handling all matters, information, and relationships (including confidential or sensitive information)
- Ability to independently learn new technologies, and processes and navigate systems to solve problems.
- Successful candidates will bring enthusiasm, creativity, and humor to their work

Parametric believes each member of our organization makes a significant contribution to our success. That contribution should not be limited by the assigned responsibilities. Therefore, this job description is designed to outline primary duties and qualifications. It is our expectation that every member of our team will offer his/her/their services wherever and whenever necessary to ensure the success of our client services.

WHAT YOU CAN EXPECT FROM MORGAN STANLEY:

We are committed to maintaining the first-class service and high standard of excellence that have defined Morgan Stanley for over 85 years. At our foundation are five core values - putting clients first, doing the right thing, leading with exceptional ideas, committing to diversity and inclusion, and giving back - that guide our more than 80,000 employees in 1,200 offices across 42 countries. At Morgan Stanley, you'll find trusted colleagues, committed mentors and a culture that values diverse perspectives, individual intellect and cross-collaboration. We Firm is differentiated by the caliber of our diverse team. While our company culture and commitment to inclusion define our legacy and shape our future, helping to strengthen our business and bring value to clients around the world. Learn more about how we put this commitment to action: morganstanley.com/diversity. We are proud to support our employees and their families at every point along their work-life journey, offering some of the most attractive and comprehensive employee benefits and perks in the industry.

We're committed to bringing passion and customer focus to the business.

Salary range for the position: $70,000 - 150,000/Yr. The successful candidate may be eligible for an annual discretionary incentive compensation award. The successful candidate may be eligible to participate in the relevant business unit's incentive compensation plan, which also may include a discretionary bonus component. Morgan Stanley offers a full spectrum of benefits, including Medical, Prescription Drug, Dental, Vision, Health Savings Account, Dependent Day Care Savings Account, Life Insurance, Disability and Other Insurance Plans, Paid Time Off (including Sick Leave consistent with state and local law, Parental Leave and 20 Vacation Days annually), 10 Paid Holidays, 401(k), and Short/Long Term Disability, in addition to other special perks reserved for our employees. Please visit mybenefits.morganstanley.com to learn more about our benefit offerings.

Morgan Stanley's goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees.

It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, sex stereotype, gender, gender identity or expression, transgender, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy, veteran or military service status, genetic information, or any other characteristic protected by law.

Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/Disability/Vet).