Job Description
The Lead Associate position supports the Vice President and Head of Data, AI & Genome Sciences. The position will be based in Cambridge, MA at the newly expanded our Company Cambridge site in the heart of Kendall Square.
The primary activities of the Lead Associate position include and are not limited to the following:
- Coordinate and perform general administrative assistant/clerical duties for the VP and direct reports and manage multiple tasks while understanding the project principles and technical skills related to own work assignments. Work priorities and activities are performed with little supervision.
- Prepare, process, and reconcile expense reports and disbursement vouchers, as needed.
- Monitor email and correspondence to keep apprised of current issues, responding as appropriate, and providing reminders to supervisor for the many document reviews that are required.
- Coordinate executive communications, including taking calls, responding to emails and interfacing with internal/external global stakeholders.
- Manage the scheduling and prioritization of meetings and appointments.
- Schedule travel and create travel itineraries.
- Support department procurement needs including purchase orders, invoice payment and expense tracking.
- Coordinate agendas and membership for committees that the VP chairs.
- Coordinate content, agendas and meeting planning for VP Leadership and full team meetings.
- Coordinate administrative assistant workload and monthly administrative team meetings.
- Coordinate special projects and events within the division/department.
- Cover for other administrative assistants as needed.
- Uphold a strict level of confidentiality.
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The primary skillsets of the Lead Associate position include and are not limited to the following:
- Analytical ability to understand the project principles and technical skills related to work assignments.
- Proactive problem-solving skill and creativity in order to coordinate and effectively perform multiple tasks and prioritize a large number of simultaneous assignments.
- Extraordinary attention to detail, independent judgment and the ability to execute work priorities and activities with little supervision.
- Ability to interact professionally with internal and external clients both onsite and remotely to maintain workflow.
- Communication skills and professionalism must be at a level to effectively interact with Company executives across the enterprise.
Position Qualifications:
Education Minimum Requirement:
- High School Diploma
Required Experience and Skills:
- Minimum of (10) years Administrative Assistant experience
- Minimum of (5) years Administrative experience supporting Executives
- Advanced computer skills using (MS Outlook, Word, Excel, Power Point) and operation of other peripheral devices
- Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel.
- Experience processing Visa/Passport Applications
- SAP/Concur or related system experience processing Expense Reports, Purchase Orders, Payment Requests. Vendor Add Forms, as well as running reports
- Event Planning/Coordination experience
- Outstanding communication and people skills
- High degree of professionalism and sound judgment
- Quick-learner, agile mindset, teamwork mindset
- Excellent communication skills
Our Support Functions deliver services and make recommendations about ways to enhance our workplace and the culture of our organization. Our Support Functions include HR, Finance, Information Technology, Legal, Procurement, Administration, Facilities and Security.
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NOTICEFORINTERNALAPPLICANTS
In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.
If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separationpackage, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.
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We are an Equal Opportunity Employer, committed to fostering an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status, or other applicable legally protected characteristics. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:
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U.S. Hybrid Work Model
Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, Monday - Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence.This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as "remote".
San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance
Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance
Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.
Employee Status:
Regular
Relocation:
No relocation
VISA Sponsorship:
No
Travel Requirements:
No Travel Required
Flexible Work Arrangements:
Not Applicable
Shift:
1st - Day
Valid Driving License:
No
Hazardous Material(s):
n/a
Job Posting End Date:
11/15/2024
*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.
Requisition ID:R295430