Project Coordinator - GECC

Job Description Summary

This role will support various initiatives that drive meaningful process optimization and cost efficiencies across GA GECC & M&D India. It involves extensive collaboration with all the GA Regions and other teams to identify challenges, develop solutions that drive change and a culture of continuous improvement.

Job Description

Essential Responsibilities:

• Process Improvement & Data-Driven Decisions: Apply lean principles to streamline intercompany PO and invoice processes, develop business cases for prioritizing initiatives, and analyze PO timelines and sale order costs.
• Sales Order & Reporting: Create and update sales orders using SAP and grid structure data, track order line items, maintain records in Excel, and prepare dashboards for order vs. sale backlog.
• Travel & Employee Allowances: Verify travel bills, chargeback expenses to customers, provide HR inputs for employee allowances, and manage the chargeback for deputed employees' costs.
• Customer & Vendor Coordination: Handle customer payments and resolve queries, follow up on PO amendments, and raise FMDR for extending customer codes.
• SAP & Tool Management: Post MIRO for custom clearance material, raise PRs in the Oscar tool for materials and subcontractors, and resolve RFI queries in Pacman for vendors and customers.
• Visa & Document Management: Coordinate with agents and ASSOCHAM for visa documents for GECC & M&D employees.
• Employee Data Management: Create and update new employee CATS IDs and time control IDs in SAP, ensuring accurate recording of hours for both new and existing employees.
• Sales Order & Time Control: Create and manage sales orders in SAP and time control for GECC & M&D, ensuring accurate timesheet bookings and resolving any employee-related issues.
• Monthly Timesheet Compilation & Verification: Compile all employees' timesheets from Time Control, convert them into the SAP format, and verify each sales order line-item in SAP. Upload the timesheet format to SAP and make corrections by reviewing each employee ID if needed.
• Invoice & Vendor Management: Process goods receipt notes for both domestic and international vendors, collect necessary documents for invoice booking in SAP, and resolve RFIs by coordinating with the sourcing team. Ensure timely payment processing and provide documents to the taxation team for WHT clearance.
• Vendor Registration & Payment Processing: Arrange vendor registration documents, coordinate with sourcing, AP, and tax teams for clearance of overseas vendor payments, and ensure smooth processing.
• CAPEX Management: Maintain CAPEX records, verify assets annually, follow up on AMC contracts, and ensure proper tagging and documentation of assets for the CAPEX team.
• OPEX Budget Management: Support the operations team in identifying and maintaining the annual OPEX budget.

• Bachelor's degree in related field or equivalent training
• A minimum of 6 years of experience and progressive responsibility

• Strong process orientated mindset.
• Analytical and systems expertise.
• Excellent communication and negotiation skills; strong business acumen.
• Strong management skills and demonstrated capability to influence change.
• Strong oral and written communication skills. Demonstrated ability to analyze and resolve problems.
• Demonstrates expert level skills in collaboration with different stakeholders.
• Wiling to work extended hours during pressure situation.
• Willing to travel domestic and international site as and when required.