Project Coordinator

Job Description

About This Role

The Project Coordinator is responsible for coordinating function-specific operating activities for Strategy, Portfolio Operations, & Quality (SPOQ) Leadership Team, while providing direct operational support to the Head of R&D Quality & Compliance (RDQC). This role will be the primary point of contact for the Head of R&D Quality & Compliance and will be responsible for supporting daily activities of the RDQC LT. Core areas of activity will be cost center management (supporting budget tracking and planning), resource management (including staff planning for program support), collaboration on contracts (management and planning), project management support, and organizing leadership team meetings. In addition, the role will provide direct daily support to the Head of RDQC to enable them to advance the goals and mission of the department.

What You’ll Do

1. Management of RDQC Functional & Leadership Core Activities - including management of confidential communications, maintenance of function specific SharePoint/websites, budget tracking, planning, resource management, project management support and coordination and meeting management (agenda/minutes/action item follow up).
2. Administrative Support to Head of RDQC - calendar and expense report management, coordination of internal and external meetings and management of all related logistics, including day of set up, etc.
3. SPOQ Leadership Team Management – coordination of SPOQ Leadership Team meetings including agenda management, communication of Action Items, and follow-up with various stakeholders to ensure completion of action Items in a timely manner. Maintain SPOQ departmental websites, and business systems (e.g., SharePoint, Synapse), as needed.
4. Optimization / Initiatives Driver - Coordinate SPOQ and RDQC projects which entail collaborating with relevant stakeholders, planning, implementing, monitoring and evaluating projects. Developing and implementing best practices and templates and improving operational excellence.
5. Budget and Financial Management - Partner with our Finance Partner to define, monitor and adjust RDQC budgets throughout the annual cycle. Support the management of annual operating plan and long-range planning exercise, including budget and resource allocations. Propose dynamic responses to changing situations that affect budget tracking.

Who You Are

• You are adaptable and able to manage competing priorities in a fast-paced environment. You have excellent interpersonal, verbal and writing skills, energy and enthusiasm with a positive outlook. You have exceptional organizational skills with a demonstrated ability to work in an accurate and proactive manner. You have a keen interest in building organizational efficiency and supporting quality, strategy and project management.

Qualifications

Required Skills

• Bachelor’s degree.
• Hands on department and project management experience. (use of development tools, financial planning, etc.)
• Demonstrated ability to transform a collection of ideas into finished products (presentations or documents) and to manage a wide variety of activities.
• Must be technically skillful in MS Office Suite (Word, Excel, PPT, Outlook, Teams). Proficiency in SharePoint preferred.

Preferred Skills

• 5+ years’ experience within the biopharma industry, preferably within the function to be managed.
• Prior experience in research science and/or clinical development.
• Demonstrated excellence in project management.
• Ability to interact with a wide variety of partners across Biogen.

Additional Information

The base salary range for this position is $83,000 - $108,000. Base salary offered is determined though an analytical approach utilizing a combination of factors including, but not limited to, relevant skills & experience, job location, and internal equity. Regular employees are eligible to receive both short term and long-term incentives, including cash bonus and equity incentive opportunities, designed to reward recent achievements and recognize your future potential based on individual, business unit and company performance.

In addition to compensation, Biogen offers a full and highly competitive range of benefits designed to support our employees and their families' physical, financial, emotional, and social well-being; including, but not limited to:

• Medical, Dental, Vision, & Life insurances
• Fitness & Wellness programs including a fitness reimbursement
• Short- and Long-Term Disability insurance
• A minimum of 15 days of paid vacation and an additional end-of-year shutdown time off (Dec 26-Dec 31)
• Up to 12 company paid holidays + 3 days off for Personal Significance
• 80 hours of sick time per calendar year
• Paid Maternity and Parental Leave benefit
• 401(k) program participation with company matched contributions
• Employee stock purchase plan
• Tuition reimbursement of up to $10,000 per calendar year

Employee Resource Groups participation

Why Biogen?

We are a global team with a commitment to excellence, and a pioneering spirit. As a mid-sized biotechnology company, we provide the stability and resources of a well-established business while fostering an environment where individual contributions make a significant impact. Our team encompasses some of the most talented and passionate achievers who have unparalleled opportunities for learning, growth, and expanding their skills. Above all, we work together to deliver life-changing medicines, with every role playing a vital part in our mission. Caring Deeply. Achieving Excellence. Changing Lives.

At Biogen, we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve. We know that diverse backgrounds, cultures, and perspectives make us a stronger and more innovative company, and we are focused on building teams where every employee feels empowered and inspired. Read on to learn more about our DE&I efforts.

All qualified applicants will receive consideration for employment without regard to sex, gender identity or expression, sexual orientation, marital status, race, color, national origin, ancestry, ethnicity, religion, age, veteran status, disability, genetic information or any other basis protected by federal, state or local law. Biogen is an E-Verify Employer in the United States.