Executive Assistant - Marketing & Corporate Communications

The Executive Assistant will be responsible for providing high-level administrative support for the Vice President of Marketing and the Senior Director of Corporate Communications. The role will perform diversified and confidential duties that may be administrative or project-based in nature. Work requires broad and comprehensive experience and skills, and a thorough knowledge of organization policies and practices.

Responsibilities:

• Provides day-to-day administrative support such as calendar maintenance, maintaining and tracking agenda items, meeting scheduling, travel, and budget tracking.
• Coordinates the preparation of correspondence, forms, reports, presentation materials and other written communications.
• Provides administrative support and EA coordination for Executive Leadership Team (ELT) communications and events including enterprise-wide emails, quarterly town halls, and bi-monthly webinars, etc.
• Opens, reads, sorts, and analyzes incoming emails, memos, and submissions and distributes them to the appropriate party.
• Provides a bridge for smooth communication between internal departments, demonstrating leadership to maintain credibility, trust and support with senior management.
• Tracks and coordinates with staff to ensure completion of all action items for Executives across a matrix organization.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to Executives, including those of a sensitive or confidential nature; determines appropriate course of action, referral, or response.
• Works closely and effectively with Executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
• Prioritizes and manages multiple projects simultaneously and addresses issues in a timely manner.
• Provides support to team and leaders on a routine basis, including on-site and virtual team events, daily activities and special projects.
• Shares status updates to leaders by implementing, gathering, and reporting on team and project based metrics.
• Performs other duties as requested or assigned.

• 3+ years of Executive Assistant experience w/ high school diploma.
• Excellent written, verbal and interpersonal communication skills.
• Proficient in Microsoft Office applications and Zoom Workplace.
• Professional approach, good judgment, creative problem-solver.
• Strong critical thinking and analytical skills.
• Ability to maintain confidentiality in a variety of matters.
• Time management with an ability to prioritize tasks; able to multi-task and to manage priorities and workflow.
• Ability to accurately prepare and maintain records, files, and reports.
• Strong collaboration skills and ability to work across a matrix organization.

• Competitive base and incentive pay
• 401(k) with robust matching and non-matching contributions
• Rich medical & pharmacy benefits
• 100% employer-paid dental and vision benefits
• Holistic wellbeing program with deep financial incentives
• Generous paid time off plus 12 paid holidays and your birthday off
• Culture of growth and learning: career development; tuition reimbursement; recognition program
• Family support: adoption assistance, fertility treatment, child, elder & pet care assistance
• Social responsibility and volunteer opportunities
• Employee discount program