Executive Assistant

DESCRIPTION

We are looking for a talented and experienced Executive Assistant, in support of Chief Legal Officer (CLO) , to join our Corporate Legal team based in Indianapolis, Indiana .

In this role, you will make an impact in the following ways:

• Enhancing Customer Experience : By acting as an extension of senior management, you will ensure a positive customer experience and represent senior management effectively.
• Streamlining Administrative Tasks : Your support in scheduling, writing correspondence, emailing, and overseeing visitors will keep operations running smoothly.
• Proactive Management : Anticipating the needs of senior management and managing their schedules will help them stay focused and productive.
• Efficient Travel Coordination : Arranging and coordinating travel, including handling expense reports and visa/passport requirements, will ensure seamless travel experiences.
• Information Management : Gathering, compiling, verifying, and analyzing information for documents will provide senior management with accurate and timely data for decision-making.
• Facilitating Communication : Ensuring smooth communication between senior management, coworkers, and external parties will foster strong relationships and clear understanding.
• Maintaining Confidentiality : Keeping management's records and files secure and confidential will protect sensitive information and build trust.
• Budget Oversight : Monitoring and approving standard expenditures will help maintain budgetary control and ensure office activities are within financial limits.

• Action Orientation: Embrace new opportunities and tough challenges with urgency, high energy, and enthusiasm to drive progress and innovation.
• Effective Communication: Develop and deliver communications that clearly address the unique needs of different audiences, ensuring understanding and engagement.
• Customer Focus: Build strong relationships with customers and deliver solutions that meet their needs, ensuring a positive experience and satisfaction.
• Accountability: Hold yourself and others accountable to meet commitments, fostering a culture of reliability and trust.
• Planning and Alignment: Plan and prioritize your work to align with organizational goals, ensuring efficient and effective task completion.
• Data Communication and Visualization: Present data visually through reports and dashboards to illustrate business problems, root causes, solutions, and opportunities, enabling clear and impactful communication.
• Continuous Improvement - looks for ways to improve, grown and elevate in their skill set by participating in various educational opportunities, including conferences and internal upskill sessions

• High school diploma or certificate of completion of secondary education or equivalent experience to the extent such experience meets applicable regulations.
• This position may require licensing for compliance with export controls or sanctions regulations.
• Significant work experience and in-depth knowledge obtained through specialized training and relevant experience.

• Understands the annual business cycle and anticipates the SDGC's needs regarding preparation for and scheduling of activities.
• Manages their calendars, schedules meetings, calls and other interactions based on the priorities of the team, help prioritize tasks.
• Develops and understands SDGC's work styles and preferences; assumes responsibilities as requested by the stakeholder and team.
• Schedules travel (both domestic and international); applies for appropriate visas; completes expense reports in a timely manner.
• Understands business etiquette; establishes excellent working relationships with members within the department, other stakeholders/customers both inside and outside of Cummins.
• Uses appropriate tools for required work; ensures that all documents produced for the team are of the highest quality, accuracy, and completeness.
• Works with the CLO's Chief of Staff and Executive Assistant to ensure that business decisions are made in a timely manner while balancing the SDGC's other responsibilities and commitments; assists in scheduling staff meetings; arranges meeting space or virtual meeting tools; arranges catering (when appropriate); assists in any follow-up actions when necessary
• Initiates, develops, leads, and participates in improvement processes; actively participates in self and team audits.
• Understands the structure of the organization and maintains a strong network across departments; draws on network to answer questions, solve problems, and successfully execute responsibilities, all to help the SDGC stay proactive & prepared for tasks at hand.
• Prepares documentation for payment of vendors, consultants, and suppliers; submits request for payments into accounting system; approves transactions; may approve staff expense reports and other payment requests.
• Addresses other duties, as assigned.

• Exceptional interpersonal customer service/relations skills
• Displaying a high degree of diplomacy; tact and professionalism.
• Ability to maintain high level of confidentiality and handle critical and sensitive information.
• Strong problem-solving skills and ability to remain calm under pressure.
• Superior organizational and planning skills including attention to detail.
• Focused, positive attitude, proactive.
• Superior written and verbal communication skills and high proficiency with Microsoft Office applications.
• Concur and calendaring/scheduling.
• Strive to meet and exceed expectations.
• intuitively understand stakeholder.
• anticipate needs and provide value.
• Ability to multi-task, set priorities and be flexible with last minute changes.
• Possess a global mindset - global awareness/sensitivity to culture, understanding different cultural norms and expectations.