8901 - Corp Office West Crk - 12800 Tuckahoe Creek Parkway, Richmond, Virginia, 23238

CarMax, the way your career should be!
ABOUT THIS JOB:

The Service Payables Coordinator II is responsible for ensuring timely and accurate payments of parts purchases or sublet work for vehicles at our stores. The accounting team operates in a collaborative environment with uncompromising integrity and accountability, all while supporting company growth through collective expertise, cross-functional partnerships and a mindset focused around continuous improvement. You will share our passion for helping customers by being empowered to make a difference.

ESSENTIAL RESPONSIBILITIES

• Process transactions, perform research and resolve items per established control requirements, procedures, IRS guidelines and corporate policies. Activities can include Taxpayer Identification Number (TIN) validation, data entry and audit, validation of supporting documentation and approval, obtaining and reconciling vendor statements, processing cash receipts, working aging reports and/or queues, exception handling and reporting.
• Provide customer service support to internal and external customers by assisting with payment status and discrepancy resolution.
• Perform accounting functions: run basic queries to identify and execute offsets, key entries into financial ERP, reconcile general ledger accounts, and prepare monthly general ledger journal vouchers.
• Responsible for most of the accounting communications channels with customers, suppliers, financial institutions, and a variety of government agencies
• Participate in the planning and development of work methods relating to invoices & payment processing
• Work on projects as assigned.

• Takes the time necessary to make the right choice; does so quickly if needed
• Thinks logically, quickly as needed, applying past experiences and available resources, to form a thought process that is practical and grounded; knowing when to partner with Accounting Leadership or subject matter experts
• Balances and prioritizes competing responsibilities appropriately
• Communicates effectively through written and verbal methods to a variety of audiences both internal & external
• Uses all resources to make good decisions
• Partners with others to best serve the customer
• Builds and maintains relationships across internal teams and with external business partners
• Champions and adapts to change
• Must be able to sit onsite, as requested, at CarMax's Home Office in Richmond, Virginia

• High school diploma or equivalent required; Bachelor's degree in business a plus
• 2+ years of business-related experience required (e.g., bookkeeping, cash management, office management), including 1+ year of accounts receivable, account reconciliation highly preferred
• Experience with basic accounting concepts preferred
• Proficient level of Microsoft Excel required (e.g., Filtering, Subtotals, Shortcuts)
• Proficient in Microsoft Word, PowerPoint, Teams, Outlook highly preferred
• Experience in Cloud ERP solution (e.g., Oracle) is a plus