Executive Assistant, Synthetic Medicine Design

Job Description

About This Role  

The Executive Administrative Assistant will be a dynamic and self-motivated individual able to provide administrative support and coordination to the Head, Synthetic Medicine Design (Executive) and his team. In addition, the Executive Assistant may also provide support for other members of the Research Leadership Team and participate in the organization, planning, and execution of activities with other Research administrative and operations staff.  The right candidate must be proactive, agile, organized, collaborative, and calm under pressure.  Excellent communication, interpersonal and collaboration skills are essential for this role due to interactions with colleagues within the group as well as cross-functionally within the division and externally with partners. This position also requires a professional demeanor, sense of urgency, attention to detail, and the ability to prioritize multiple activities.

What You’ll Do:

• Build strong working relationships with team and administrative and operations staff by organizing efficient communication and following up with deadlines and pertinent information.
• Establish rapport with key stakeholders to enable effective management of strategic projects.
• Provide administrative support, to include calendar management (scheduling, prioritizing, resolving conflicts, etc.), coordination of leadership team meetings, expense management, event management (both internal department events and external Advisory boards), etc.
• Manage travel arrangements and monitor travel progress to resolve issues as they arise.
• Propose and implement process improvements to increase efficiency.
• Maintain group and/or company document and knowledge repositories, websites, and business systems (e.g., SharePoint, Synapse), as needed. Expedite flow of work items and initiate follow-up when necessary.
• Large-scale meeting support including logistics coordination (secure room, A/V support, catering etc.), pre-event material preparation, day-of meeting set up, contract/payment processing as needed, management of minutes and other related activities; oversight of coordination process when using resources.
• Coordinates Executive’s projects which entail collaborating with relevant stakeholders, and planning, implementing, monitoring, and evaluating projects.
• Enhances the business model by institutionalizing business processes, implementing best practices and templates, and seeking ways to work more efficiently. 
• Develop & improve processes to enable efficient and scalable achievement of key priorities with support of manager.
• Work alongside other divisional Admin to ensure consistency and efficiency within the groups.
• Proactively identify process flows which could be improved upon and maintain an active presence in the weekly Admin meetings.
• Support the other Admin within the division on large scale divisional meetings/events as needed.

Qualifications

Who You Are:

You are proactive, agile, organized, collaborative, and calm under pressure. You have excellent communication, interpersonal and collaboration skills and are comfortable interacting with senior members of the organization as well as cross-functionally within the function and externally with important stakeholders. You enjoy a fast-paced environment, are highly organized, show initiative, good judgement and are willing to take on additional tasks and responsibilities as needed to achieve organizational goals and deliverables. 

• Associate’s degree is required. Bachelor’s degree preferred.
• 5+ years of administrative experience supporting executive level teams is required, ideally in the life sciences industry
• Agile with the ability to deliver in a fast-paced environment. Demonstrated ability to work efficiently and to perform tasks simultaneously with attention to detail and minimum supervision.
• Able to exercise sound judgment and determine priorities. Be able to proactively anticipate and identify issues and propose solutions or takes steps to resolve. Demonstrate strong strategic and critical thinking skills.
• Exercise a high degree of maturity, discretion, and integrity, especially as this role may require handling of sensitive and confidential information.
• Team-oriented, collaborative style and strong work ethic.
• Able to lead and energize a group towards an aggressive goal while maintaining good relationships.
• Demonstrated ability to transform a collection of ideas into finished products.
• Excellent interpersonal, verbal and writing skills, energy and enthusiasm with a positive outlook required; possess strong emotional intelligence (interpersonal, communication, and relationship building skills).
• Exceptional organizational skills and resourcefulness with a demonstrated ability to work in an accurate manner. 
• Sets high standards for self and is accountable.
• Embody strong business acumen and the ability to quickly learn and absorb new information.
• Can-do attitude where nothing is outside the job description.

Additional Information

The base salary range for this position is $83,000 – $108,000. Base salary offered is determined through an analytical approach utilizing a combination of factors including, but not limited to, relevant skills & experience, job location,
and internal equity.  

Regular employees are eligible to receive both short term and long-term

incentives, including cash bonus and equity incentive opportunities, designed
to reward recent achievements and recognize your future potential based on
individual, business unit and company performance.   

In addition to compensation, Biogen offers a full and highly competitive range of benefits designed to support our employees and their families' physical, financial, emotional, and social well-being; including, but not limited to:  

• Medical, Dental, Vision, & Life insurances 
• Fitness & Wellness programs including a fitness reimbursement   
• Short- and Long-Term Disability insurance  
• A minimum of 15 days of paid vacation and an additional end-of-year shutdown time off (Dec 26-Dec 31) 
• Up to 12 company paid holidays + 3 days off for Personal Significance 
• 80 hours of sick time per calendar year
• Paid Maternity and Parental Leave benefit 
• 401(k) program participation with company matched contributions 
• Employee stock purchase plan   
• Tuition reimbursement of up to $10,000 per calendar year   
• Employee Resource Groups participation     

Why Biogen?

We are a global team with a commitment to excellence, and a pioneering spirit. As a mid-sized biotechnology company, we provide the stability and resources of a well-established business while fostering an environment where individual contributions make a significant impact. Our team encompasses some of the most talented and passionate achievers who have unparalleled opportunities for learning, growth, and expanding their skills. Above all, we work together to deliver life-changing medicines, with every role playing a vital part in our mission. Caring Deeply. Achieving Excellence. Changing Lives.

At Biogen, we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve. We know that diverse backgrounds, cultures, and perspectives make us a stronger and more innovative company, and we are focused on building teams where every employee feels empowered and inspired. Read on to learn more about our DE&I efforts.

All qualified applicants will receive consideration for employment without regard to sex, gender identity or expression, sexual orientation, marital status, race, color, national origin, ancestry, ethnicity, religion, age, veteran status, disability, genetic information or any other basis protected by federal, state or local law. Biogen is an E-Verify Employer in the United States.