Job Description
As Department Coordinator for the Safety & Risk team, you will perform various department duties relating to meeting planning, coordination, and organization. Additionally, you will assist with administrative tasks including calendar organization for VP, Global Risk Solutions, and his Direct Reports; Payroll, Concur for travel arrangements and expense reports, along with general administrative duties for the team. This role also plays a critical part in processing invoices and TJV?s to help ensure the accuracy and timeliness of financial commitments for the department. This position will also support team initiatives and projects, such as World Safety & Health Day campaigns and SAFE Leadership Conferences.
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Job Responsibilities
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- Meeting planning, coordination, and organization for the Safety and Risk Solutions team, supporting all lines of business, including international.
- Key lead in scheduling monthly meetings and presentations ? such as monthly Safety & Risk team meetings and monthly Safety Leader calls.
- Assist in month-end close activities to ensure timely and accurate financial reporting. Respond promptly to finance inquiries and discrepancies and resolve issues efficiently.
- Support coordination of business travel and processing of expense reports, including international
- Proficient knowledge in Microsoft Office software as well as with Kronos and Concur.
Key support person to meet and greet customers, clients, and non-HQ employees; direct inquiries for the team when necessary
Qualifications
Individual will have a direct reporting line to the VP, Global Safety and Risk Solutions, and will routinely be asked to work with departmental staff. You must possess strong organizational, communication, listening and writing skills, including proofing of department messaging, and be able to work effectively in a fast-paced environment. Must maintain confidentiality when handling sensitive and financial information.
- Prior administrative experience required.
- The ideal candidate will have a solid understanding of Microsoft applications, including but not limited to: Outlook, Word, PowerPoint, and Excel.
- Demonstrates interpersonal and communication skills ? listening, verbal, and writing skills.
- Demonstrates strong interpersonal skills, accuracy, and attention to detail.
- Requires frequent performance of repetitive motions with hands and/or arms
Ability to work independently, take initiative, and meet deadlines is crucial.
Education
About Aramark
Our Mission
Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.
At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.
About Aramark
The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.