Location: London
Workplace Type: Hybrid: 4 days in office each week.
Company Overview:
Procurement Leaders | A World 50 Community is the world's largest and most valued procurement network and intelligence platform. Powered by a member and sponsor community of 750+ leading global companies, Procurement Leaders inspires 33,000+ senior leaders to make faster, more informed decisions and follow proven paths to success. Our global events have built up strong brand awareness and a respected reputation over the past 18 years attracting c-suite speakers and delegates from the world's biggest brands including IBM, Unilever, Nike, American Express, Johnson & Johnson and Estee Lauder.
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Procurement Leaders is wholly owned by World 50, an organisation where the world's best global executives are connected to each other and great thought leaders from every industry.
The Role
Procurement Leaders is looking for an Office Operations and People & Culture Coordinator to join our growing HR function. Based in our London office, you will support the HR team to deliver services to the World 50 Group across EMEA & APAC. You will also be primarily responsible for ensuring a positive office environment for all employees.
We are looking for a versatile self-starter who is excited about doing whatever it takes to support and enable coworkers through all stages of the employee lifecycle and implement a positive overarching employee experience. The Global People & Culture Team is dedicated to supporting the growth of W50 Group and increasing employee satisfaction and engagement; this role is a responsive and visible part of the team. This position will support employees in EMEA/APAC with the opportunity to work on global projects, making it an exciting opportunity for someone looking to launch a career in HR!
Responsibilities
Office operations:
- First point of contact for the company: answering calls, serving visitors and office point of contact for internal stakeholders. Opens the office for colleagues
- Owns the overall appearance and running of the office: main point of liaison for property management, maintains the physical space of the office, and assigns seating
- Provides suitable meeting spaces: responsible for supporting staff with the booking system, basic technical set up, arranging documentation and seating, ordering and providing supplies and catering, cleaning up and returning the rooms to a pristine state
- Office equipment and supplies: oversee contracts for all vendors, the supply inventory, equipment maintenance and related invoices taking into account budget and ESG commitments
- Point person for maintaining a compliant, safe and secure working environment
People and Culture:
- Primary point of contact for employee queries and management of the P&C inbox
- Support in the onboarding and offboarding of employees
- Manage documentation of employees through all stages of the employee lifecycle including raises, promotions, absence etc
- Maintain company HRIS with accurate and up-to-date employee records and ensure all employee files are updated and stored effectively
- Contribute to monthly payroll inputs and work with the finance team to support collection and distribution of financial information
- Maintain strict confidentiality at all times
- Proactively and efficiently support the wider People and Culture team with ad-hoc projects or initiatives
Requirements
We are looking for an individual who is reliable, enthusiastic, proactive, with a friendly personality and who can work effectively both as part of a team and on their own initiative. You will need to be flexible, have a strong customer service work ethic and be able to cope with a variety of tasks, working with internal and external stakeholders.
- 0-1 year's experience or internships in a generalist HR role preferred
- Bachelor's degree, with strong academic credentials and noteworthy extracurricular leadership
- Strong attention to detail and highly organised
- Proactive mindset to work
- Ability to multitask and prioritise in a fast-paced environment
- High degree of professionalism and integrity