PMA provides analytical and specialized administrative support to relieve Project Managers of complex details and advanced administrative duties, so they can focus on the success of the project.
Assistance with the shipping process:
- Making all the paperwork related to the import
- Receiving the equipment
- Keeping tracking of all the equipment received from the client
- Sending equipment back to the customer
- Working with the finance for equipment inventory
Handling Purchases:
- Getting all the approvals for the budget needed for the purchase
- Searching for the desired equipment (when doesn’t have a specified supplier)
- Making the purchase
- Following the delivery
- Keeping tracking of supplier invoices payment
- Keeping tracking of all acquired equipment
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Extracting data from various tools used on project:
- Jira
- Confluence
- Salesforce
- Oracle
- Trace
Creating/updating/formatting reports in any needed format:
- Excel
- Word
- Power Point
- MS Project
Updating data
- project financial sheets
- project OrgChart
- any project/customer specific templates, databases, sites
Helping PM with:
- Risk Release procedure
- PS Project Closedown Checklist
- Salesforce project tasks: ex. creating milestones, resource requests, PSRs
- Making travel arrangements and travel expenses
- Coordinating meetings
Work as Directed by Operations Management