Position Summary...

What you'll do...

Project Coordination and Event Planning

• Coordinates, plans, and schedules projects, company, and business-related events with minimal direction.
• Researches and identifies options, resources, and cost efficiencies within established timeframes.
• Establishes dates, timelines, and agendas.
• Identifies and coordinates specific technology needs.
• Manages pre-travel preparation and business needs.
• Acts as a coordinator or liaison for visiting associates and guests

• Handles administrative aspects of calendar management for leadership and team with minimal or no supervision.
• Coordinates appointments and understands calendar needs.
• Anticipates and identifies time requirements for pre-meeting work.
• Monitors and maintains calendars and the use of meeting rooms or facilities.
• Utilizes business knowledge to prioritize requests and identify key attendees

• Utilizes business and process knowledge to construct electronic, verbal, and written communications for leadership.
• Follows-up with requests to ensure resolution.
• Communicates with senior leadership to gather information and resolve issues.
• Drafts and sends communications on behalf of supervisor.
• Reviews content and edits documentation.
• Receives, reviews, and prioritizes incoming messages

• Coordinates with other areas to collect data and information.
• Compiles, forecasts, and reconciles divisional data.
• Identifies and escalates risks and concerns.
• Creates and maintains reports, reporting tools, and templates.
• Maintains security and confidentiality of sensitive information.
• Receives, interprets, and processes invoices and expense reports against a standard.
• Reports time, reviews for exceptions, and makes time adjustments

• Serves as associate contact and resource.
• Obtains information and offers solutions to filter and prioritize requests for leadership time and attention.
• Mentors, offers guidance, and delegates to other assistants.
• Resolves internal and external customer requests.
• Develops, maintains, and works within an internal network to share and escalate information.
• Conducts technical coordinator activities

• Demonstrates up-to-date expertise and applies it to the development, execution, and improvement of action plans.
• Provides expert advice and guidance to others in the application of information and best practices.
• Supports and aligns efforts to meet customer and business needs.
• Builds commitment for perspectives and rationales

• Provides and supports the implementation of business solutions.
• Builds relationships and partnerships with key stakeholders.
• Identifies business needs and determines necessary processes and practices.
• Monitors progress and results.
• Recognizes and capitalizes on improvement opportunities.
• Adapts to competing demands, organizational changes, and new responsibilities

• Models compliance with company policies and procedures.
• Supports company mission, values, and standards of ethics and integrity.
• Incorporates these into the development and implementation of business plans.
• Uses the Open Door Policy.
• Demonstrates and assists others with how to apply these in executing business processes and practices