ROLE
The Senior Project Manager for VIRTUE Vienna operates as the control tower for key client projects not only for the Austrian market.
She/he is responsible to track the health of all projects and supports the Account Team, Leadership Team and Growth Team to assure that projects are set-up and completed successfully.
When required the Senior Project Lead will be in direct correspondence with Client partners and act Client facing during meetings, specifically during the set-up phase of a project or partnership, but also during production phases or when sharing of reconciliations and project tracking.
RESPONSIBILITIES
- Autonomously translate client brief into requirements: develop scopes, budgets, timelines for projects and retainer set-ups across existing and new clients.
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- Directly maintain projects (paid, pitch & interco) in all systems (Salesforce, Netsuite, Workday)
- Track projects when live: manage changes to the project scope, timings, and costs using appropriate verification techniques
- Align with Resource and Operations to monitor resource feasibility and red-flag potential bottlenecks throughout the process
- Handle project closure, reports and reconciliations including profitability checks, defining key learnings for upcoming briefs to be played back to Leadership teams when required, both internal and Client facing.
SKILL REQUIREMENTS
- At least 8 years of experience in creative project management (or similar) field at agencies or brands with proven team/department management experience
- Must be German-speaking, mother tongue or bilingual. Also fluent in written and spoken English
- Proven organizational skills and abilities
- Experience building budgets (project, retainer), timing plans, working with vendors
- Excellent Client communication skills, experienced starting and deepening client partnerships
- Creative problem-solving
- Excellent communication - written and verbal
- Agility, adaptability and flexibility
- Conflict resolution and proven management skills
- Self-awareness and encouragement of others
- Positive reinforcement and supporting a culture of innovation with the other teams
- On-going pursuit and growing knowledge of industry (media and creative agencies, video and photography production, brand) and competition.