The Archivist will lead the History Center efforts to conduct, preserve, and catalog oral histories while supporting the general management of archival collections of the Vanguard History Center in accordance with best practices; interacting effectively with business areas of Vanguard; processing diverse archival materials; and providing reference services and outreach to the Vanguard community.
Archivist:
- Administers the History Center's oral history program, including conducting interviews with retiring senior leaders, overseeing transcription, description, and preservation.
- Identifies opportunities to conduct topically based oral histories with broader population of crew; establishes project strategy and executes.
- Promotes the use of the oral history collection to support internal projects across the enterprise.
- Foster relationships with record creators across the enterprise at all levels to facilitate ongoing record transfer.
- Conducts all aspects of archival collection processing, working independently on activities including accession, description, preservation and cataloging, and preparation of finding aids for records across diverse formats.
- Conducts surveys and content appraisals and makes recommendations for accession to collections.
- Provides archival reference and research services for the Vanguard community, including PR, Executive Communications, and Internal Communications needs.
- Learns, uses, and maintains proficiency with the Center's archives management software and digital asset management software.
- Maintains complete records of the Center's activities to support reporting functions.
- Keeps up to date on key corporate initiatives, policies, and procedures, and industry trends and developments. Researches new topics as necessary.
- Identifies ways to improve workflow processes and to implement improvements.
- Participates in special projects and performs other duties as assigned.
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What it takes:
- Undergraduate degree or equivalent combination of training and experience. Master's degree from an accredited Library & Information Science or related program with course work in archival studies preferred.
- 4 years' experience working with archival collections.
- Experience conducting and describing oral histories.
- Comfortable interacting with senior leaders for oral histories and coordinating records transfer.
- Experience with digital asset management systems.
- Knowledge of various metadata standards (Dublin Core, EAD, METS, MODS) preferred.
- Familiarity with use of emerging technologies to enhance and promote archives and special collections preferred.
- Experience in corporate or organizational archives preferred.
- Proven capability to handle multiple projects.
- Ability to work both independently and as a team member.
- Strong written and oral communication skills.
Special Factors
Sponsorship
Vanguard is not offering visa sponsorship for this position.
About Vanguard
At Vanguard, we don't just have a mission-we're on a mission.
To work for the long-term financial wellbeing of our clients. To lead through product and services that transform our clients' lives. To learn and develop our skills as individuals and as a team. From Malvern to Melbourne, our mission drives us forward and inspires us to be our best.
Our commitment to diversity, equity, and inclusion
Vanguard's commitment to diversity, equity, and inclusion (DEI) is central to our ability to deliver on our mission. We aspire to create a work environment that is inclusive, equitable, and diverse-one that enables our employees, whom we call crew, to thrive and bring their best selves to work every day on behalf of our clients.
Cultivating DEI lifts our entire organization, and everyone shares accountability for our progress-from our senior leaders who lay the foundation and set the example for inclusive behaviors to crew who are growing in their personal DEI learning experiences.
Together, we're on a mission. We are fueled by the value of diverse voices and connected through friendships and a culture of care-for our clients, our communities, and each other.
Vanguard's DEI journey has no finish line. Our commitment is enduring, and we remain focused on the path ahead. To learn more about Vanguard goals and progress toward DEI, download our Diversity, Equity, and Inclusion Report .
How We Work
Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in-person learning, collaboration, and connection. We believe our mission-driven and highly collaborative culture is a critical enabler to support long-term client outcomes and enrich the employee experience.