Summary
This position is located in the Bureau of Administration, Office of Logistics Management, Office of Program Management and Policy, Diplomatic Pouch and Mail Division, Unclassified Pouch and Mail Branch. Incumbent provide oversight and guidance to the Acceptance, Sortation & Dispatch Sections,DOS and other agency personnel who utilize Unclassified Pouch and Mail services.
Duties
- Monitors incoming and outgoing volume, and shifts resources accordingly, so that all pouch and mail is handled in a timely and accurate manner.
- Prepares written analysis and responds to higher level Department or other agency inquiries concerning the handling policies of mail and pouches.
- Develops and implements plans that affect the coordination and routing of mail Department-wide to compensate for daily changes in address, locations, fluctuations, or unforeseen processing and delivery problems.
- Communicates with vendors to resolve operational interface problems associated with deliveries, such as appointment schedules, equipment size, and shipment preparation.
- Manages the maintenance scheduling of all assigned government vehicles, forklifts, and lifts.
- Directs the daily warehouse operations of the DOS/Unclassified Pouch and Mail facility to include receiving, sorting dispatching, tracing and documenting all unclassified mail and pouch material for distribution.
- Provides and arranges for specific administrative, safety, and technical training to provide a safe work environment & accomplish individual & team tasks.
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Requirements
Conditions of Employment
- Incumbent will be subject to random drug testing.
- U.S. Citizenship is required.
- Must be able to obtain and maintain a Top Secret security clearance.
- Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit: www.dhs.gov/E-Verify/
Applicants must meet all the required qualification requirements, including education and any selective placement factors described below by the closing date of this announcement. If you are qualifying based on education OR if there are mandatory education requirements listed below, you MUST submit a copy of your college transcript with your application.
Applicants must have 1 year of specialized experience equivalent to the GS-11 level in the Federal service which provided the applicant with the particular knowledge, skills and abilities to perform the duties of the position.
Qualifying specialized experience must demonstrate the following:
- Experience developing guidance, procedures, and recommendations for operating a full scope of secure logistics distribution center operations.
- Experience tracking performance of warehouse operations to ensure commodities move in accordance with established timelines.
- Experience monitoring the condition and organization of supply levels and storage areas.
- Experience developing and implementing warehouse and distribution procedures for improvements.
- Experience overseeing Materials Management and Supply Chain functions including planning, procurement, storage, security and distribution of materials and products.
Education
Education requirements do not apply to this vacancy announcement.
Additional information
- For reasonable accommodation at the U.S. Department of State, please contact the Office of Accessibility and Accommodations at (202) 663-3474 or OAA@state.gov.
- If eligible, telework agreements may be permitted with supervisory approval.
- Multiple positions may be filled from this announcement. If eligible, applicants to this announcement may be referred to other similar positions in other Bureaus/Offices in the Department for up to 240 days. Telework eligibility and security clearance requirements may vary for such similar positions.
- Benefits
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You will be evaluated for this job based on how well you meet the qualifications above.
Once the application process is complete, a review of your resume will be conducted and compared against your responses to the assessment questions to determine if you are qualified for this job. Note: Responses to questions that are not fully supported by the information in your resume may result in adjustments to your rating.
Applicants who meet the minimum qualification requirements, as described in the "Qualifications" section of this announcement, will be assigned a score between 70 and 100. The assessment is used to measure the degree in which your background matches the competencies (knowledge, skills, and abilities) required for this position. Your qualifications will be evaluated on the following competencies:
- Knowledge of the materials receipt, inspection, inventory control,
- Knowledge of common procedures, policies, and practices of logistics
- Knowledge of best practice customer service techniques for servicing supply and storage areas
- Ability to liaison with others.
- Knowledge of common policies, procedures, and practices of logistical operations
Agency Career and Interagency Career Transition Assistance Program (CTAP and ICTAP) candidates must be rated "Well Qualified" for the position and earn a score of at least 85 (when applicants are rated in a range of 70 to 100) to receive consideration for selection priority.
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