Workplace Services Coordinator II

About the Team:

The Workplace Services team is committed to ensuring our facilities are in optimal working order, providing employees and guests with a clean, inviting, and efficient environment. We leverage technology, workplace design, hospitality, and business services to deliver a best-in-class workplace experience. Our team thrives on collaboration and innovation, constantly seeking ways to enhance the work environment and support the diverse needs of our organization.

About the Role:

As a Workplace Services Coordinator II, you will play a crucial role in providing operational and hands-on project support for the Workplace Services organization. We are looking for an energetic professional who is comfortable wearing multiple hats and enjoys the challenges of supporting an office filled with diverse individuals. This role is based in our Weston offices and requires a well-organized, flexible individual who can adapt to the dynamic needs of our workplace.

Primary/Essential Duties and Key Responsibilities:

• Support daily onsite meetings and event requests, ensuring rooms are set up with the correct furniture configuration and all equipment is functioning properly.
• Assist with catering needs and event supplies to ensure seamless execution.
• Conduct audits to ensure general office space and conference rooms are clean and functional.
• Identify and report deficiencies related to facilities, such as lighting, HVAC, carpet stains, etc., using our internal ticket system.
• Monitor the employee request ticket queue and complete requests within the assigned scope.
• Maintain office signage and posters to ensure clear communication and branding.
• Assist with shipping and receiving functions to support office operations.
• Support space planning tasks, including new hire desk setup, move request coordination, and space audits.
• Travel between Weston area UKG buildings within the assigned scope to facilitate the duties listed above.
• Perform other duties as assigned to support the Workplace Services team.

About You:

Basic Qualifications:

• Minimum two years of related experience in a similar role.
• Capability to stand for extended periods and lift 50 lbs. unassisted.
• Access to reliable transportation for work-related travel.
• Reliable and able to work occasional evenings.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, SharePoint, and PowerPoint) is required.
• Proficiency in English communication.

Preferred Qualifications:

• Bilingual proficiency in Spanish is preferred.
• Demonstrated customer service orientation and strong interpersonal and communication skills.
• Ability to efficiently manage multiple tasks in a fast-paced environment.
• Highly organized with superior attention to detail.
• Strong analytical and organizational skills, with the ability to prioritize tasks effectively.
• Reliability and willingness to work occasional evenings.
• Positive attitude and team-oriented mindset.

• Experience in CMMS operations is preferred but not required.

Join our team and contribute to creating an exceptional workplace experience for all employees and guests. We look forward to welcoming a dedicated professional who shares our commitment to excellence and innovation.

Where we're going

UKG is on the cusp of something truly special. Worldwide, we already hold the #1 market share position for workforce management and the #2 position for human capital management. Tens of millions of frontline workers start and end their days with our software, with billions of shifts managed annually through UKG solutions today. Yet it's our AI-powered product portfolio designed to support customers of all sizes, industries, and geographies that will propel us into an even brighter tomorrow!

Equal Opportunity Employer

UKG is proud to be an equal opportunity employer and is committed to maintaining a diverse and inclusive work environment. All qualified applicants will receive considerations for employment without regard to race, color, religion, sex, age, disability, marital status, familial status, sexual orientation, pregnancy, genetic information, gender identity, gender expression, national origin, ancestry, citizenship status, veteran status, and any other legally protected status under federal, state, or local anti-discrimination laws.

View The EEO Know Your Rights poster

UKG participates in E-Verify. View the E-Verify posters here.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Disability Accommodation in the Application and Interview Process

For individuals with disabilities that need additional assistance at any point in the application and interview process, please email UKGCareers@ukg.com.

The pay range for this position is $18.27- 26.13/hr, however, base pay offered may vary depending on skills, experience, job-related knowledge and location. This position is also eligible for a short-term incentive and a long-term incentive as part of total compensation. Information about UKG's comprehensive benefits can be reviewed on our careers site at https://www.ukg.com/careers