Work Schedule
Standard (Mon-Fri)

Environmental Conditions
Office

Job Description

At Thermo Fisher Scientific, you'll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life - enabling our customers to make the world healthier, cleaner and safer. We provide our teams with the resources needed to achieve individual career goals while taking science a step beyond through research, development and delivery of life-changing therapies. With clinical trials conducted in 100+ countries and ongoing development of novel frameworks for clinical research through our PPD clinical research portfolio, our work spans laboratory, digital and decentralized clinical trial services. Your determination to deliver quality and accuracy will improve health outcomes that people and communities depend on - now and in the future.

• Composes, copies and distributes correspondence and memoranda, reports, documents, forms and tables as requested
• Inventories, orders and distributes office supplies
• Sorts and distributes incoming mail, correspondence and other printed material
• Maintains calendar of the manager and ensures the manager remains on schedule and properly prioritized throughout the day given the changing business requirements
• Arranges travel schedule and reservations and prepares expense reports and ensures submission in a timely fashion
• Coordinates details of onsite and offsite meetings and conferences including catering needs Collects, compiles and prepares presentations, reports, meetings agendas and other documents; establishes, organizes and maintains files.
• Cooperates and coordinates with administrative assistants in other departments to handle temporary work overloads and fill in for temporary absences.
• May supervise or lead other administrative support staff.

• High school/secondary school graduate or professional certification
• Previous administrative experience (comparable to 3-6 years)
• Or, an equivalent combination of education, training and experience that provides the knowledge, skills and abilities to perform the job
• Years of experience refers to typical years of related experience needed to gain the required knowledge, skills, and abilities necessary to perform the essential functions of the job. Years of experience are not to be used as the only determining factor in establishing the job class or making employment selection decisions.

• Good knowledge of company operations, policies and procedures.
• Strong Microsoft Office skills.
• Strong communication, organizational and interpersonal skills.
• Ability to identify and set priorities and effectively perform a variety of task simultaneously.
• Ability to deal professionally with highly confidential information and matters.
• Strong attention to detail and accuracy.
• Positive attitude and ability to work effectively with others at all levels of the organization.
• Ability to lead and provide task assignments and direction to other administrative or clerical personnel.

• Frequently stationary for 4-6 hours per day. Repetitive hand movement of both hands with the ability to make fast, simple, repeated movements of the fingers, hands, and wrists.
• Occasional mobility required.
• Occasional crouching, stooping, bending and twisting of upper body and neck.
• Light to moderate lifting and carrying (or otherwise moves) objects including luggage and laptop computer with a maximum lift of 15-20 lbs.
• Ability to access and use a variety of computer software developed both in-house and off-the-shelf.
• Ability to communicate information and ideas so others will understand; with the ability to listen to and understand information and ideas presented through spoken words and sentences.
• May interact with others, relating and gathering sensitive information. Interaction includes diverse groups.
• Works with guidance or reliance on oral or written instructions from management. May require periods of intense concentration.
• Performs a wide range of variable tasks as dictated by variable demands and changing conditions with little predictability as to the occurrence. Ability to perform under stress. Ability to multi-task.
• Regular and consistent attendance.