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Executive Assistant

AT Thermo Fisher Scientific
Thermo Fisher Scientific

Executive Assistant

Mumbai, India

Work Schedule
Standard (Mon-Fri)

Environmental Conditions
Office

Job Description

Responsibilities:

  • Coordinate day-to-day office activities for designated Director(s) to ensure flawless execution.
  • Coordinate, plan, and prioritize meetings and appointments; publish minutes and follow up on necessary actions.
  • Craft, maintain, and enter information into databases including customer contacts, ensuring accuracy and validity.
  • Manage the calendar for designated Director to ensure efficient time management.
  • Perform clerical duties, including taking memos, maintaining files, coordinating documents, and handling photocopying and faxing as needed.
  • Read and route incoming mail and process outgoing mail efficiently.
  • Assist in planning company events, meetings, luncheons, and employee team-building activities or special projects.
  • Assist designated leaders in the expense claim procedure, ensuring timeliness and accuracy.
  • Engage with vendors and visitors in the office, providing a world-class experience.
  • Handle sensitive information with strict confidentiality.
  • Manage conference room bookings and meeting spaces effectively.
  • Coordinate travel plans by making arrangements for accommodations and reservations.

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Qualifications, Skills & Experience:

  • Graduate in any stream.
  • Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management.
  • Proven excellence in MS Office.
  • High ability to comprehend complex tasks, highly organized, and capable of multitasking.

Client-provided location(s): Mumbai, Maharashtra, India
Job ID: ThermoFisher-R-01284869-2
Employment Type: Full Time

Perks and Benefits

  • Health and Wellness

    • Health Insurance
    • Dental Insurance
    • Vision Insurance
    • Life Insurance
    • Short-Term Disability
    • Long-Term Disability
    • FSA
    • HSA
    • HSA With Employer Contribution
    • Mental Health Benefits
    • Fitness Subsidies
  • Parental Benefits

    • Adoption Leave
    • Birth Parent or Maternity Leave
    • Non-Birth Parent or Paternity Leave
    • Fertility Benefits
    • Adoption Assistance Program
    • Family Support Resources
  • Work Flexibility

    • Flexible Work Hours
    • Hybrid Work Opportunities
    • Remote Work Opportunities
  • Office Life and Perks

    • Commuter Benefits Program
    • On-Site Cafeteria
  • Vacation and Time Off

    • Paid Vacation
    • Paid Holidays
    • Volunteer Time Off
  • Financial and Retirement

    • 401(K) With Company Matching
    • Stock Purchase Program
    • Financial Counseling
    • Performance Bonus
  • Professional Development

    • Tuition Reimbursement
    • Access to Online Courses
    • Internship Program
    • Mentor Program
  • Diversity and Inclusion

    • Employee Resource Groups (ERG)
    • Diversity, Equity, and Inclusion Program