Work Schedule
Standard (Mon-Fri)

Environmental Conditions
Office

Job Description

At Thermo Fisher Scientific Inc., we are seeking an individual with exceptional work behaviors and motivation to join our team as an Administrative Service Coordinator. In this role, you will have the opportunity to play a crucial part in our world-class shipping operations, ensuring flawless execution of outgoing domestic and international shipments.

Responsibilities:

• Verify and confirm parts matching with pick lists, prepare packing lists, commercial invoices, master bills of lading, and other export compliance documentation.
• Coordinate with freight forwarders, carriers, and customs brokers to ensure smooth and efficient shipment processes.
• Stay updated on shipping regulations, tariffs, and trade agreements to ensure compliance and optimize costs.
• Resolve any shipping-related issues or delays and communicate updates to relevant team members.
• Engage with the team and warehouse leadership through daily management board meetings, addressing operational challenges and ensuring awareness of business activities.
• Support and maintain accurate metrics for the team to drive continuous improvement.
• Communicate with internal customers regarding documentation, shipping schedules, and address any issues that may arise.
• Invoicing and record keeping ensuring accurate financial documentation.
• Ensure compliance with current DEA regulatory standards for domestic and international shipments.
• Interact with vendors, custom brokers, airlines, SS lines, and freight forwarders to ensure smooth operations.
• Use warehouse ERP systems like MainFrame, Boss, and Precision, as well as dangerous goods documentation systems, to oversee shipping operations and generate international commercial invoices.
• Collaborate with all areas of the distribution center to address outbound shipment needs.

• Proven experience in handling shipping duties and document preparation for domestic
• Excellent communication skills and the ability to work independently with a strong focus on safety and quality.
• Attention to detail is crucial to ensure accuracy in all functions of this position.
• Ability to work on-time and maintain strong attendance performance.
• Familiarity with DEA regulatory standards and shipping compliance is highly desirable.
• Proficiency in using warehouse ERP systems (MainFrame, Boss, and Precision) and dangerous goods documentation systems is preferred.
• Strong problem-solving skills and the ability to resolve shipping-related issues efficiently.
• Strong collaboration skills and the ability to work effectively with all teams in the distribution center.