Senior Administrative Assistant

Sr Admin Asst - DA10AN

We're determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals - and to help others accomplish theirs, too. Join our team as we help shape the future.

This role will be supporting the Head of Wholesale & International and the Wholesale CUO/COO. The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting executive leaders within a complex financial services organization.

• Communicate effectively with internal and external constituents
• Effectively manage calendar of appointments by scheduling requests for travel and meetings using appropriate prioritization and decision-making skills to resolve potential schedule conflicts
• Ensure timely submission of all expense reports, in accordance with company policy
• Exceptional customer service skills and proven ability to form networks of individual relationships spanning multiple business units across a large and dispersed organization
• Mature and sophisticated approach to information security, data privacy and confidentiality with the utmost judgment and tact, recognizing any time constraints and implications
• Must understand or be able to develop an understanding of the complex matrix of different levels of required confidentiality and how they differ from person to person and role to role
• Prepare and edit presentation materials and ensure availability. As needed, produce ad hoc reports and manage special projects (outline project needs, work with various groups to acquire necessary data, provide analysis and recommendations)
• Work with the event planning team to coordinate Wholesale Advisory Board and other Wholesale events, and plan on traveling to the venue to support onsite administration and logistics
• Adapt procedures, processes and techniques to the completion of assignments and in line with the department's activities and goals
• Initiate timely response to emails, voicemails, and written correspondence
• Exercise independent judgment, escalating only serious or unique problems to higher levels

• The successful candidate will have a demonstrated record of accomplishment as a Senior Administrative Assistant, preferably with a minimum of 5 plus years of experience supporting at the Executive level
• Bachelors or Associates degree is preferred, but not necessary.
• A team player with excellent customer service skills, verbal and written communication skills and mastery in planning and organization
• Excellent calendar management skills, including the coordination of complex executive meetings
• Individual must possess a high level of initiative and be a self-starter, self-directed, highly motivated and able to work in a fast-paced environment
• Must be detail-oriented and able to work on multiple assignments simultaneously
• Highly proficient with the MS Office suite of products including Microsoft Teams
• Efficiency and ability to prioritize are essential