Job Description
Duties: The schedule for this position is Monday through Friday, 9:00 a.m. to 5:00 p.m.
Processes and maintains all aspects of a weekly payroll for approximately 400-500 employees, entering and verifying time and attendance exceptions in HR/CMS including overtime and differentials; proofing payroll to ensure errors are kept to a minimum by reconciling on a biweekly basis; making appropriate adjustments (overpay/underpay) in HR/CMS, processing Payroll Receipt Vouchers; maintaining employee calendars; monitoring employee benefit balances, accruals and vacation status and adjusting as needed. Requests Dyna-cash checks for emergency payment due to payroll error, as needed. Train timekeepers in proper coding. Reviews and monitors salary increase including union/contract increases; step raises; reallocations. Delays steps due to being off the payroll and/or below ratings on EPRS. Processes retroactive payments as required. Completes form pertaining to unemployment claims and verifications of employment. Process buyouts upon employee resignation, retirement, or termination. Must have the ability to create, input and maintain excel spreadsheets with accuracy. The ability to retrieve access reports through the Commonwealth Information Warehouse. Prepares statistical reports using HR/CMS, warehouse, and other databases. Research and prepares response for inquiries regarding payroll issues. Performs other duties as required.
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PREFERRED QUALIFICATIONS:
Payroll Experience. Knowledge of bargaining unit contracts as they pertain to various types of leaves and employee benefits affecting payroll. Knowledge of HRCMS system. Knowledge of rules and regulations related to Personnel/Payroll Processing. Ability to work in a team setting. Ability to deal tactfully with other employees and with customers. Ability to communicate effectively in oral expression. Ability to exercise discretion in handling confidential information. Must be proficient with Microsoft Excel, Access and Word.
Comments:
This is a Civil Service position. Please note that salaries for union positions are determined according to the provisions of the respective collective bargaining agreement. Applicants must have no felony convictions, to include any actions defined in 5 U.S.C. 301; U.S.C. 509, 510; 42 U.S.C. 15601-15609. The Massachusetts Department of Correction shall not hire anyone who may have direct contact with offenders, who has engaged in sexual abuse in a prison or other institution as defined in 42 U.S.C. 1997; or has been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt or implied threats of force or coercion, or if the victim did not consent or was unable to consent or refuse, or has been civilly or administratively adjudicated to have engaged in the activity described in the above paragraph. The agency shall consider any incidents of sexual harassment in determining whether to hire anyone who may have contact with offenders or residents. The DOC urges bi-lingual applicants to apply.
Qualifications
First consideration will be given to those applicants that apply within the first 14 days.
Minimum entrance requirements:
Applicants must have at least (A) two years of full time, or equivalent part-time, professional experience in personnel work, or (B) any equivalent combination of the required experience and the substitutions below.
Substitutions: A Bachelor's degree or higher may be substituted for the required experience.
Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.
Comprehensive Benefits
When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.
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An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.
The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.