Management Analyst II

As part of our dynamic team, you will work in a 60-bed inpatient psychiatric facility focused on providing comprehensive care for individuals in recovery. We value teamwork and compassion, offering a fulfilling role where your skills in financial management and patient support can make a meaningful impact. If you have a passion for supporting individuals on their journey to recovery and are experienced with financial systems like QuickBooks, we encourage you to apply for this rewarding opportunity.

Duties and Responsibilities (these duties are a general summary and not all inclusive):

• Receives and disburses money, checks and answering inquiries about client funds.
• Check client ledger for accuracy, check ledger balances, write checks and/or count cash for disbursement.
• Take cash to inpatient unit for disbursement, acquire proper signatures and file ledger cards.
• Completes Daily and weekly reconciliation of patient account ledgers and cash.
• Manage bank transactions including replenishing cash, obtaining signatures, stamp, copy post to client account documentation, and making deposit slips for incoming checks.
• Check drop-off box for overnight deposits.
• Disburse funds and valuables upon discharge.
• Enter all daily transitions onto quicken books computer program.
• Complete bank account reconciliation monthly.
• Liaison with UMass billing services for patient billing and insurance inquiries.
• Manages revenue including receiving payments and preparing spreadsheets.
• Supports contract management by receipt of invoices, review of documentation and accuracy, maintain spreadsheets to track balances.
• Provides data for annual GAAP Report by calculating and preparing all income and expense reports on bank accounts for fiscal year and submits information to Metro Boston Area Fiscal services.
• Manages the Canteen Fund according to established protocols including recording deposits and withdrawals, collecting, and filing receipts, reconciling bank account preparing monthly income and expense account, Chairing Canteen Committee.
• QuickBooks Data Entry - Enter daily transactions and monthly reconciliation. Ensure that day to day data has been entered into computer.
• Secure Patient Valuables - Take in valuables for safekeeping, depositing any funds consumer may want deposited, and returning and documenting valuables upon discharge.
• Communicate with clinicians and consumers regarding balances and preparing statement of accounts upon request.
• Other duties as assigned by supervisor.

Required Qualifications:

• Knowledge of the principles, practices and techniques utilized in the care, development, and treatment of mentally ill individuals.
• Ability to follow written and oral instructions.
• Ability to gather information through observing and questioning individuals.
• Capacity to interact with people who are under physical and/or emotional stress.
• Ability to work in a team setting and in group situations.
• Capacity to lift and carry heavy objects or persons.
• Demonstrated knowledge of safety practices and procedures followed in a mental health facility, including evacuation of patients/clients.

Preferred Qualifications:

• Knowledge of QuickBooks program
• Knowledge of excel program
• Switchboard
• Stamp machine

Please Note: This position is 40 hours per week, Saturday and Sunday off.

Agency Mission:

The Dr. Solomon Carter Fuller Mental health Center, (Fuller) 60 bed inpatient psychiatric facility provides comprehensive, information and timely forensic evaluations for individuals to determine pre-trial competency and or criminal responsibility. We also provide quality, integrated care to support an individual's recovery process through ongoing psychiatric treatment and care.

We envision an environment that is committed to preventing restraint and seclusion in which leadership and staff model compassion, caring, and hope.

An environment where individual's strengths are recognized and these strengths are utilized to foster hope, facilitate self-determination, and promote physical health and well-being so the individual can become more resilient, forge lasting community alliances and supports to live a fulfilling life.

Pre-Offer Process:

A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/cori

Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth's website.

If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the ADA Reasonable Accommodation Request Form.

For questions regarding this requisition, please contact the Executive Office of Health and Human Services, Human Resources at 1-800-510-4122 Ext. #4.

Qualifications

First consideration will be given to those applicants that apply within the first 14 days.

MINIMUM ENTRANCE REQUIREMENTS: Applicants must have at least (A) three years of full-time, or equivalent part-time, professional experience in work simplification, management analysis, program analysis, methods analysis, economic analysis, fiscal analysis, financial analysis, budget analysis or in program administration or program management or (B) any equivalent combination of the required experience and the substitutions below.

Substitutions:

I. A Bachelor's degree with a major in business administration, business management, public administration, industrial engineering or industrial management may be substituted for a maximum of two years of the required experience.

II. A Graduate degree with a major in business administration, business management, public administration, industrial engineering or industrial management may be substituted for the required experience.

III. A Bachelor's degree or higher degree with a major other than in business administration, business management, public administration, industrial engineering or industrial management may be substituted for a maximum of one year of the required experience.

Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.

Salary placement is determined by a combination of factors, including the candidate's years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division's Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

Title 101 CMR 23.00 ("Regulation") requires certain agency staff to have received the COVID-19 vaccination and Influenza vaccination, or have taken required mitigation measures, to prevent viral infection and transmission in State Hospitals and State Congregate Care Facilities. The Regulation applies to this position. Successful candidates will be required to acknowledge and attest to your vaccination status for both COVID-19 and Influenza.

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.