Duties and Responsibilities (these duties are a general summary and not all inclusive):
-Prepare payroll projection reports for the $464M DDS budget. The reports project payroll spending by both appropriation and by region.

-Annual Budget Process: The Deputy will support the annual budget development process by assisting with the Spending Plan, Maintenance Plan, and ad hoc exercises.

-DDS Cost Allocation Plan: The Deputy is the main contact in the Development of the Department's Cost Allocation Plan by working with the University of Massachusetts to ensure coordination within the department to make sure the information is accurate and current.

-Financial Management Information System (FMIS) Management: The Deputy is responsible for maintaining the Payroll module in FMIS (the agency's budget management system), which involves report development, data testing and verification and directing structural updates based on business operation changes such as new payroll object codes. They will also be a key member in the overall development of the system and it's continued roll-out across the department.

-Regional budget oversight and the centralized budgeting plan: The Deputy must monitor spending on a monthly basis throughout the fiscal year. This includes running multiple reports in the fiscal monitoring module of FMIS and analyzing them for potential surpluses and deficiencies.

-Manage complex relationships with regional Fiscal and HR Staff

-Other duties required to support DDS as directed by the CFO and/or Budget Director

Preferred Qualifications:
- knowledge of the state budgeting system process: A&F and legislature
- knowledge of project management principles and practices
- knowledge of state budgetary expenditure classification handbook and object code descriptions• knowledge of payroll components
- the ability to work independently and as part of a team collaborative effort
- skilled in problem solving, consensus building, conflict resolution, and team building
- Knowledge of analytical tools and expertise in computer based tools.
- The ability to design and implement monitoring and tracking processes such as for overtime.
- Proficiency in Microsoft Office and CIW.
- Ability to identify potential issues through projections and propose potential solutions.
- Ability to interpret financial data and trend spending to evaluate spending.
- Ability to communicate effectively in both writing and oral presentation.
- Ability to mediate conflicts, coordinate competing interests, work under time constraints.
- The ability to establish and maintain effective working relationships.

About the Department of Developmental Services:
The mission of the DDS is to create innovative and genuine opportunities for individuals with intellectual and developmental disabilities to participate fully and contribute meaningfully to their communities as valued members. DDS serves over 44,000 vulnerable individuals throughout their lifetimes, providing a spectrum day, employment, and residential supports. The agency directly oversees and manages over $3.2 billion in public funds and approximately 5,800 staff, the largest state employee workforce of any agency in the Massachusetts executive branch of government. For more information about our agency and programs visit: www.mass.gov/dds

Pre-Hire Process:

Recommended candidates must successfully complete pre-employment screening which includes:

• Disabled Persons Protection Commission (DPPC) Abuse Registry Search:

https://www.mass.gov/info-details/dppc-abuser-registry

• Criminal background check (CORI) by regulations set forth by the Executive Office of Health and Human Services.

http://www.mass.gov/hhs/cori

• National Background Checks, Chapter 234 of the Acts of 2014, conduct fingerprint-based check.

https://www.mass.gov/lists/dds-fingerprint-background-checks

If you require assistance with the application/interview process and would like to request an ADA accommodation, please click on the link and complete the Reasonable Accommodation Online Request Form

Please upload a cover letter and resume for the Deputy Budget Director requisition.

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For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800- 510-4122 Ext. #4.

Qualifications

MINIMUM ENTRANCE REQUIREMENTS:

Applicants must have at least (A) five (5) years of full-time or, equivalent part-time, professional, administrative, supervisory, or managerial experience in financial management work (i.e. budgeting, accounting, auditing, management analysis, program evaluation, financial reporting of program results), of which (B) at least one (1) year must have been in a project management, supervisory or managerial capacity or (C) any equivalent combination of the required experience and substitutions below.

I. A certificate in a relevant or related field may be substituted for one (1) year of the required (A) experience.

II. A Bachelor's degree in a related field may be substituted for two (2) years of the required (A) experience.

III. A Graduate degree or higher in a related field may be substituted for three (3) years of the required (A) experience.

IV. A Doctorate degree in a related field may be substituted for four (4) years of the required (A) experience.

"Salary placement is determined by a combination of factors, including the candidate's years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division's Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range."

Comprehensive Benefits

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An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law. Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100% of the job requirements. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.