ABOUT THE ROLE
Nike ICON PDX is looking for a Production Coordinator. This is a full time located in Hillsboro, OR. Perfect job for a forward-thinking person looking to join a fast-paced creative photo studio.
PRIMARY RESPONSIBILITIES
- Understanding of content creation, on set production process and management, and paying of talent and crews
- Daily support to the Ecomm Producer and Merchandise Coordinator as well as on set crews.
- Work closely with the production and styling teams to build out upcoming production templates in scheduling system, based off merch assortment arrivals and seasonal deadlines.
- Creating and maintaining all crew portfolios and role/rate assignment documentation.
- Learn and absorb all style guides for both on and off set styling procedures.
- Understand all on set roles within a crew, their function, and a high level of all workflows.
- Understand the different shoot types and merchandise process flows including but not limited to Classic, Digital Retail, Jordan, Dual Gender, Hollowbody, Video, etc.
- Keep up to date on Studio Tracker and work with Producer on all incoming projects and inline requests, partnering with Merchandise Coordinator when needed.
- Be able to provide updates on priorities, schedule status, and crew confirmations of all shoots at any given moment.
- Ability to learn basic commands required to assist art directors & digitechs in standard workflow and file organization.
- Prioritization and escalation of technical support issues.
- Anticipate and communicate issues to Producer to reach solutions in a timely manner.
- Schedule and provide proxy status to Producer in meetings and email.
- Build strong relationships with freelance talent and agencies.
- Manage the sending of confirmation emails based off crews Producer has built for upcoming week(s) and shoots.
- Onboard new talent and vendors through NIKE's approved systems, partnering with finance and supplier support teams to troubleshoot when needed.
- Approving timecards and invoices weekly for freelance crew.
- Ensuring on time and accurate payment to both talent and vendors - partnering with payroll partner and/or finance teams to troubleshoot.
- Stay up to date on daily production schedule and running sets - kicking crews off when needed.
- Sit in on meet ups with new potential talent and assist in reviewing resumes for Assistant roles.
- Identify gaps in current processes and initiate process change after reviewing with Producer.
- Must be able to create, document and maintain Standard Operating Procedures (SOP's).
- Assist with onboarding process for freelancers and ETW's and provide first day.
- Ability to step in for Producer when on PTO or out of office on other projects.
- Other duties as assigned.
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REQUIREMENTS
- 3+ years work experience in production.
- Ability to Prioritize - consistently, accurately and timely.
- Proficiency Microsoft Office.
- Technical ability and knowledge required to run Mac-based programs.
- Must have the ability to juggle multiple projects, possess very strong organizational skills, work with diverse personalities and meet strict and/or competing deadlines.
- Continually use great communication skills to work with cross-functional teams.
- Consistently reflect a professional demeanor with creative team and production crews.
- Attention to detail and problem solver with excellent time management skills.
- Self-starter and proactive.
- Navigates complexities within a corporate setting.
- Ability to work on a computer/keyboard for long periods of time if necessary.
- Flexible; team player with a good positive attitude.
- Experience with Airtable, Coupa, and Box a plus.
We are committed to fostering a diverse and inclusive environment for all employees and job applicants. We offer a number of accommodations to complete our interview process including screen readers, sign language interpreters, accessible and single location for in-person interviews, closed captioning, and other reasonable modifications as needed. If you discover, as you navigate our application process, that you need assistance or an accommodation due to a disability, please complete the Candidate Accommodation Request Form.