RESEARCH/MATCHING SPECIALIST

Job Description

This position is responsible for resolving supplier inquiries, entering supplier invoices and performing research on invoices that do not match.

ESSENTIAL JOB FUNCTIONS / PRINCIPAL ACCOUNTABILITIES:

• Answer main phone line for supplier inquiries.
• Accept supplier inquiries via mail, email, fax or phone.
• Communicate the research results to the supplier within 20 days of receipt of the inquiry.
• Record and manage the work inside the imaging and workflow system.
• Name the source of the error so those interested can make improvements.
• Accurately key all relevant data from the supplier's invoice.
• Enter all invoices the same day received to earn all available cash discounts.
• Research invoices that do not successfully match to product receiving reports including past due invoices.
• Correct EDI data when possible so EDI invoice can progress forward with system processing.
• Monitor incoming paper invoices when the supplier has been converted to EDI.
• Communicate needed changes to reduce extra work.
• Track and report the invoice match rate to interested supervisors.
• Other duties may be assigned.

• High School diploma or GED.
• Have 1 year of data entry experience.
• Ability to communicate well at all levels both verbally and in writing.
• Ability to assess and prioritize work to meet company, department and supplier deadlines.
• Ability to type 40 WPM using PC and 10 key speed of 100 KPM with 95% accuracy.
• Proficient with general computer and software skills.
• General bookkeeping and/or accounts payable experience is preferred.
• Knowledge of Oracle is preferred.

• Office environment