Job Summary

Kairos Power is looking for a Facilities Management Specialist to own and lead facilities improvement projects, own facilities contracts that support the facility, and perform a variety of duties and responsibilities at the Kairos Power headquarters site in Alameda, CA. The ideal candidate has excellent customer service skills; is eager to contribute to office, lab, R&D, and manufacturing facility management; has experience managing multiple vendor contracts and vendor relationships; and demonstrated experience/proficiency with the management of building operations. You will work cross functionally with other internal departments to support on-site operational needs, including interfacing with and supporting Material Handling, EHS, IT, and office administration activities in support of Kairos Power's mission. 

Responsibilities

• Manage facilities improvement projects to enable testing requirements for Kairos Power engineering teams or support improved building efficiency 
• Manage repair and maintenance projects to support the building’s preventive maintenance programs for building infrastructure and critical shared equipment
• Understand and utilize the Building Management System (BMS) HVAC controls to adjust temperature, identify and understand equipment problems, and manage unscheduled repair work
• Manage workorders and scheduling of work in the Computerized Maintenance Management System (CMMS) including the uploading and tracking of documentation
• Partner with the facilities manager to track facilities project costs, invoicing, and project closeout
• Understand and use formal and informal service request systems, including CMMS, spreadsheet software, and maintenance folders; work closely with the Facility Manager to track service requests to completion in a timely manner
• Oversee contractors working on site; follow internal company visitor policies and Covid-19 protocols for visitors, provide contractors with information to orient them to the site, fill out internal work permit procedures, and monitor work progress
• Work with contractors/consultants/on-site personnel to coordinate proper permitting for facilities project work on site
• Maintain effective working relationships and coordinate efforts closely with other departments, including Environment, Health, and Safety (EHS), Information Technology (IT), Supply Chain & Procurement (SC&P), and Accounting to complete projects
• Assist with planning, managing, and communicating shutdown maintenance and construction work – sometimes during early morning, after-hours, or weekends
• Develop scopes of work and request proposals from vendors for all trades involved in facilities maintenance, especially Mechanical, Electrical, & Plumbing
• Evaluate contractor performance to ensure Kairos Power is receiving sufficient quality and performance through the duration of facilities contracts
• Support and assist with space planning and developing requirements and project scopes to manage the various operations at the Company’s Alameda headquarters site
• Assist with the administration of the site access control program
• Provide on-call support for facilities emergencies or required repairs (will require occasional weekend or after-hours support)

Qualifications

• 5+ Years of experience in maintenance operations, project management, or facilities management with scope including HVAC/mechanical, plumbing, and electrical disciplines
• Associate or Bachelor’s degree in Business, Construction, Mechanical Engineering or related field is preferred, but not required
• Experience with the completion of hands on troubleshooting and/or repair of HVAC, plumbing, or electrical systems is strongly desired
• Facilities management experience in a critical environment (Wet lab, R&D, hospital, semiconductor manufacturing, and/or manufacturing environment) is preferred
• Experience with card access control software and hardware (Genetec Security Center).  If no experience, a desire to learn and become proficient with this system is required
• Experience with building automation software and hardware (Preferably Automated Logic WebCtrl software with BACNet controllers and devices).  If no experience, a desire to learn and become proficient with this system is required
• Requires strong project management fundamentals including proper scoping, scheduling, and budgeting principles for effective management of consultants and contractors
• Requires strong verbal and written communication skills and effective organizational and problem-solving skills
• Must be organized and task oriented, able to work in a fast-paced, team-oriented environment with multiple deadlines, and adapt readily to changing priorities
• Must be familiar with safety lockout-tagout (LOTO) procedures
• Experience reading and understanding construction drawings and specifications is highly desired, but not required.  A willingness to learn and become proficient is required.
• Computer proficiency with Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint.  Microsoft Project and Visio experience is preferred
• Maintaining a standard personal Class C driver’s license in the State of California for occasional business-related driving in the Bay Area is desired, but not required
• Ability to work with highly collaborative team
• Ability to solve problems quickly and efficiently
• Prioritizes and ensures safety of one self and others
• Ability to proactively collect, manage and transfer knowledge
• Ability to seek different and novel ways to create efficiencies when working on problems, challenges and issues

Physical Conditions

• Ascending or descending ladders, stairs, scaffolding, ramps, scissor lifts, articulated boom lifts and the like
• Setting up and transferring temporary structures (e.g. scaffolding, ladders)
• Moving self in different positions to accomplish tasks in various environments including tight and confined spaces
• Remaining in a stationary position, often standing, or sitting for prolonged periods
• Moving about to accomplish tasks or moving from one worksite to another
• Adjusting, moving, transporting, installing, positioning, or removing objects up to 50 pounds in all directions
• Communicating with others to exchange information
• Operating motor vehicles, heavy equipment or machinery
• Use hand tools
• Repetitive assembly operations of manufacturing test fixtures and test setups in collaboration with engineering and manufacturing teams 

Environmental Conditions

• General office environment
• Low temperatures
• High temperatures
• Outdoor environment or elements such as precipitation and wind 
• Noisy environments
• Small and/or enclosed spaces
• Odors or fumes from chemicals or chemical reactions
• Elevated heights
• High-concentration, demanding and fast-paced

Safety and PPE

• Reading and interpreting hazardous warning signs
• Reporting issues with equipment or unsafe conditions
• Color identification: detecting, distinguishing, recognizing and identifying colors
• Wearing proper PPE, to include face mask, face shields, gloves, safety shoes

Travel

• Some travel may be required for training or assistance to other Kairos Power Facilities, up to 5% 

Certification

• Capable of obtaining forklift and boom lift certification 

Additional Requirements

• Requires overtime occasionally.
• Requires working weekends rarely.
• Requires schedule flexibility frequently.
• Requires extended hours to support on-call responsibilities occasionally.

The hourly range for this position is $45 to $52 for employees working onsite at our Alameda, CA headquarters. The range provided in this job posting represents the typical range or starting rate of candidates hired in California. Factors that may be used to determine your actual salary may include your education, experience, knowledge, skills, abilities, the market data for your work location, and a comparison to other employees already in the role.

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