Are you ready to make a significant impact by supporting our senior leaders in the Audit department? You will play a crucial role in optimizing executive operations and enhancing team efficiency. Join us to leverage your skills in a dynamic and collaborative environment.
As a Business Assistant in the Audit Department, you will provide comprehensive support to senior leaders. You will be responsible for coordinating executive activities, managing complex schedules, and facilitating high-profile events. Your role is pivotal in maintaining strong business relationships and ensuring compliance with firmwide policies.
Job Responsibilities:
- Manage executive diaries and time management, coordinating with senior stakeholders to optimize scheduling and logistics.
- Provide ad hoc support to the broader team, including ordering office supplies.
- Act as a point of contact for regulatory requests and maintain strategic business relationships across the organization, partner with Business Management Office and broader support groups.
- Lead the planning and execution of high-profile events, including offsites and conferences.
- Coordinate complex global travel logistics, including flights, visas, and accommodations.
- Oversee expense and invoice management.
- Prepare pre-meeting materials and support Audit documentation processes.
- Manage practice group organizational charts, headcount forecasting, and strategic reporting.
- Enhance administrative capabilities across the Audit team and mentor less experienced staff.
- Participate in location-based, Audit-focused initiatives and business resource groups.
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Required Qualifications, Capabilities, and Skills:
- Excellent English skills - reading, writing, and speaking.
- Proven ability to build and maintain strong relationships at all organizational levels, demonstrating executive-level in person communication skills.
- Expertise in complex global diary management with full competency in Outlook, and experience in arranging complex, multi-leg international travel itineraries.
- Strong judgment and proactive problem-solving skills, with the ability to manage competing priorities and offer independent solutions.
- Advanced technical capabilities with a strong awareness of firm technology.
- High attention to detail and full ownership to completion.
- Professional demeanour, maintaining composure under pressure, with a positive attitude and strong desire to learn and collaborate.
- Initiative-driven, ensuring tasks are completed with a deadline driven approach, without prompting.
- Flexibility and adaptability to change, with the ability to pivot quickly and effectively.
- Strong teamwork ethic, capable of building and maintain networks and ability to cover additional roles and responsibilities.
- Ability to quickly understand the organizational landscape and key stakeholders.
ABOUT US
J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals and institutional investors. Our first-class business in a first-class way approach to serving clients drives everything we do. We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.
ABOUT THE TEAM
Our professionals in our Corporate Functions cover a diverse range of areas from finance and risk to human resources and marketing. Our corporate teams are an essential part of our company, ensuring that we're setting our businesses, clients, customers and employees up for success.