Introduction
At IBM, work is more than a job - it's a calling: To build, To design, To engage, To consult, To think along with clients and stay proactive, and To collaborate. Not just to do something better, but to attempt things you've never thought possible. Are you ready to lead in this new era of technology and solve some of the world's most challenging problems with your expertise in Contracts & Administration? If so, let's talk.
Your role and responsibilities
Procurement Operations & Reporting
- Generate procurement reports based on client and management requirements.
- Maintain and update procurement dashboards to track key performance indicators (KPIs).
- Analyze procurement data to identify cost-saving opportunities and efficiency improvements.
- Provide insights on purchasing trends, compliance gaps, and supplier risk assessment.
- Collaborate with procurement teams, finance, and category managers to support reporting needs.
- Assist in preparing reports for leadership reviews and audits.
- Handle ad-hoc reporting requests from internal stakeholders.
- Support automation initiatives for procurement reporting.
- Utilize tools such as Excel, ERP systems (SAP, Oracle, PeopleSoft) for reporting.
- Develop macros or scripts to streamline reporting processes (if applicable).
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- Convert Purchase Requisitions (PR) into Purchase Orders (PO).
- Execute PRs on behalf of requestors by raising Purchase Requisitions in the tool.
- Perform daily/weekly checks to review electronic data/PO transfers to suppliers.
- Identify and support suppliers in resolving procurement-related issues.
- Initiate and manage direct shipment contract setup in the client system.
- Review and resolve PO errors, ensuring proper cost adjustments.
- Close PO requests in workflow tools (iKnow, EBS) by validating pricing and approvals.
- Generate tariff requisitions by identifying suppliers, collecting required documents, and ensuring compliance with tariff committee agreements.
- Ensure compliance with contract terms and local/federal regulations.
- Develop contract proposals to support organizational goals.
- Maintain accurate and up-to-date contract records.
- Communicate effectively with suppliers and internal stakeholders regarding contract terms.
- Exhibit strong negotiation and problem-solving skills.
Required education
Bachelor's Degree
Preferred education
Bachelor's Degree
Required technical and professional expertise
- Education: Any Graduate with 3 to 4 years of relevant experience in Contract Management/Contract Administration.
- Procurement Knowledge: Strong understanding of procurement processes, purchase requisition handling, supplier management, and contract execution.
- Reporting Expertise:
- Advanced Excel skills (Macros, Pivot Tables, Data Analysis).
- Experience with ERP systems (SAP, Oracle, PeopleSoft).
- Ability to generate and analyze procurement reports and dashboards.
- Understanding of automation initiatives for procurement reporting.
Preferred technical and professional experience
- Strong problem-solving and analytical abilities.
- Excellent customer service and interpersonal skills.
- Strong verbal and written communication skills.
- Ability to read and interpret contracts effectively.
- Experience in supplier risk assessment and compliance monitoring.
ABOUT BUSINESS UNIT
The IBM Finance organization is responsible for driving enterprise performance and transformation. We are the financial stewards of IBM, delivering IBM's financial strategy, developing new business models, and mitigating enterprise risk. Do you have a passion for creating business value? Join our team in accounting, financial planning, pricing, business controls, tax, treasury, business development (acquisitions & divestitures), and global financing.
YOUR LIFE @ IBM
In a world where technology never stands still, we understand that, dedication to our clients success, innovation that matters, and trust and personal responsibility in all our relationships, lives in what we do as IBMers as we strive to be the catalyst that makes the world work better.
Being an IBMer means you'll be able to learn and develop yourself and your career, you'll be encouraged to be courageous and experiment everyday, all whilst having continuous trust and support in an environment where everyone can thrive whatever their personal or professional background.
Our IBMers are growth minded, always staying curious, open to feedback and learning new information and skills to constantly transform themselves and our company. They are trusted to provide on-going feedback to help other IBMers grow, as well as collaborate with colleagues keeping in mind a team focused approach to include different perspectives to drive exceptional outcomes for our customers. The courage our IBMers have to make critical decisions everyday is essential to IBM becoming the catalyst for progress, always embracing challenges with resources they have to hand, a can-do attitude and always striving for an outcome focused approach within everything that they do.
Are you ready to be an IBMer?
ABOUT IBM
IBM's greatest invention is the IBMer. We believe that through the application of intelligence, reason and science, we can improve business, society and the human condition, bringing the power of an open hybrid cloud and AI strategy to life for our clients and partners around the world.
Restlessly reinventing since 1911, we are not only one of the largest corporate organizations in the world, we're also one of the biggest technology and consulting employers, with many of the Fortune 50 companies relying on the IBM Cloud to run their business.
At IBM, we pride ourselves on being an early adopter of artificial intelligence, quantum computing and blockchain. Now it's time for you to join us on our journey to being a responsible technology innovator and a force for good in the world.
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