Senior Executive Assistant 80 - 100% (f/m/d)

The opportunity

We are seeking a highly organized and proactive Executive Assistant to support our Hub Management team. The ideal candidate will be a detail-oriented professional with excellent communication skills and the ability to manage multiple tasks efficiently. This role requires a high level of discretion, professionalism, and the ability to work independently.

How you'll make an impact

• Organize and coordinate events, meetings, and conferences
• Provide high-level administrative support to the Hub Management team, including managing calendars, scheduling meetings, and coordinating travel arrangements
• Prepare and edit correspondence, reports, presentations, and other documents in German and English
• Handle confidential information with discretion and maintain a high level of professionalism
• Act as a liaison between the team and internal/external stakeholders
• Conduct research and compile data for reports and presentations
• Assist with special projects and initiatives as needed
• Manage and prioritize incoming communications, including emails

• Broad experience in mastering the discipline typically obtained through advanced education and work experience, ideally 5 years+
• Strong verbal and written communication skills to interact effectively with team members and stakeholders
• Ability to manage multiple tasks and projects simultaneously, ensuring deadlines are met
• High level of accuracy in preparing and editing documents
• Proactive approach to identifying and resolving issues
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), SharePoint, Teams, and other relevant software including AI (Copilot)
• Ability to build and maintain positive relationships with internal and external stakeholders
• Proficiency in German and English is required; knowledge of additional languages is a plus