The opportunity

We are looking for an Executive Assistant to support our Vice President of MACH Products and Global Head HR at HVDC. You will become the right hand of these managers and provide executive support to maintain a high level of leadership - a central and important part of our Technology development journey.

You will have the joy of being the spider in the web, manage communication between upper management and employees, coordinating with internal and external executives on various projects & tasks and plan and orchestrate work to ensure that priorities are met, organizational goals are achieved, and best practices are upheld.

We offer you an exciting and dynamic role with close collaboration with customers, partners, other departments and teams at Hitachi Energy both locally and globally.

• Main task is to manage professional and personal service support and scheduling for the managers, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
• Coordinate scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
• Arrange internal/external events, for example travel arrangements, itineraries, accommodation, conferences, visiting speakers etc.
• Organize team communications and plan events, both internally and offsite
• Perform administrative and management support, such as Minutes of Meetings (MoM), preparation of presentations, spreadsheet creation and maintenance of administration systems
• Administration and coordination of signatures of various documents while keeping professionalism and confidentiality
• Research, compile, verify and analyze information and issue special reports, presentations, organization charts, process maps, correspondence, etc. Coordinate meetings, agendas, MoM, actions and follow-up

• Experience in administrative role reporting directly to upper management
• Flexible and service-minded team player willing to adapt to changes and enjoys a challenge
• Time-management skills and the ability to organize, prioritize and coordinate multiple projects at once
• Great written and verbal communication skills, in English and Swedish
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
• It is a merit to have knowledge about and experience of working in our business systems, for example eTime, Easy Procurement, Fieldglass, MyIS, Basware, Teams events, Visio
• Experience developing internal processes and filing systems is also a plus

• Collective agreement
• Flexible working time
• Health care and wellness allowance
• Fantastic career possibilities within Hitachi Energy both within Sweden and globally
• Mentor to support you throughout onboard phase
• Various trainings and education supporting employee development
• Diversified company with over 70+ nationalities working in Sweden
• Supplementary compensation for parental leave
• Employee Benefit Portal with thousands of discounts and perks
• More benefits could be connected to this specific role