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Executive Assistant 80 - 100% (f/m/d)

AT Hitachi Energy
Hitachi Energy

Executive Assistant 80 - 100% (f/m/d)

Zurich, Switzerland

The opportunity

Are you a highly organized and internationally minded professional looking for a dynamic role in a global setting? We are seeking an Executive Assistant to support five Function BU Leaders in our BU Grid integration.

This position requires someone who can effectively prioritize tasks and manage multiple responsibilities within an international and collaborative environment.

How you'll make an impact

  • Coordinate and book travel arrangements for 5 Function BU Leaders, ensuring smooth and efficient travel plans
  • Manage the calendars of the BU Leaders, schedule meetings, and book rooms at the Zurich HQ, ensuring all logistics are handled seamlessly
  • Plan and execute workshops, including liaising with local suppliers, arranging catering, sending invitations, and ensuring all details are covered for successful events
  • Provide administrative support for face to face and virtual meetings, including preparing materials, taking minutes, and following up on action items
  • Manage and protect sensitive business and personnel information with the utmost confidentiality and discretion

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Your background

  • Proven experience in planning and executing events, with a keen eye for detail and the ability to manage multiple tasks simultaneously
  • Excellent verbal and written communication skills, with the ability to interact effectively with stakeholders at all levels
  • Strong organizational skills, with the ability to plan and prioritize tasks to meet deadlines
  • Experience in managing relationships with various stakeholders, ensuring their needs are met and expectations are managed
  • Demonstrated ability to handle confidential information with discretion and professionalism
  • A solid track record of experience in a similar role, providing high-level administrative support
  • Proficiency in English is required, and knowledge of German is desirable

More about us

Our flexible working practices help you optimize personal and business performance while creating an environment where all employees can develop their skills and grow.

Apply now

Client-provided location(s): Zürich, Switzerland
Job ID: Hitachi_Energy-JID3-106224
Employment Type: Full Time

Perks and Benefits

  • Health and Wellness

    • Health Insurance
    • Dental Insurance
    • Vision Insurance
    • Life Insurance
    • Short-Term Disability
    • Long-Term Disability
    • FSA
    • HSA With Employer Contribution
    • Pet Insurance
    • Mental Health Benefits
    • Virtual Fitness Classes
    • On-Site Gym
  • Parental Benefits

    • Fertility Benefits
    • Family Support Resources
    • Birth Parent or Maternity Leave
    • Adoption Assistance Program
  • Work Flexibility

    • Flexible Work Hours
    • Remote Work Opportunities
    • Hybrid Work Opportunities
  • Office Life and Perks

    • Commuter Benefits Program
    • Snacks
    • Some Meals Provided
    • Company Outings
    • Holiday Events
  • Vacation and Time Off

    • Paid Vacation
    • Unlimited Paid Time Off
    • Paid Holidays
    • Personal/Sick Days
    • Summer Fridays
  • Financial and Retirement

    • 401(K) With Company Matching
    • Performance Bonus
    • Relocation Assistance
    • Financial Counseling
  • Professional Development

    • Tuition Reimbursement
    • Learning and Development Stipend
    • Promote From Within
    • Mentor Program
    • Access to Online Courses
    • Lunch and Learns
    • Work Visa Sponsorship
    • Leadership Training Program
    • Internship Program
    • Associate or Rotational Training Program
  • Diversity and Inclusion

    • Diversity, Equity, and Inclusion Program
    • Employee Resource Groups (ERG)

Company Videos

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