Job Description Summary

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Job Description

Role Summary-

To provide a professional and efficient Front of House/Reception service at GE Healthcare?s facilities and provide administrative support to the site?s Facility team.

Responsibilities-

• Efficient operation of the switchboard, ensuring that all calls are answered in a friendly and efficient manner, picked up within 3 rings and all forwarded correctly.
• Issuing security passes on the visitor system and notifying hosts of their arrival.
• Ensure that the Reception area is kept tidy at all times and hospitality is offered to visitors if necessary.
• Meeting and greeting of all visitors to Site in a professional and courteous way.
• Making sure visiting staff have signed-in at Reception.
• Regular updates to the Avaya telephone directory and internal telephone list.
• Keeping the Headcount list for the site up-to-date.
• Updating Fire Registers and forwarding to appropriate Fire Representatives.
• Issue of car park stickers and keeping records of owners/registration numbers for Pollards Wood staff.
• Responsible for assisting the SOIB (Senior Officer in Building) in the event of a site emergency.
• General Reception duties including booking of taxi?s, operation of tannoy system, share price reader daily update, dealing with incoming/outgoing courier packages and manage the booking of meeting rooms.
• Be knowledgeable in Health & Safety procedures relating to activities at PW.
• Making sure notice boards are kept tidy and are displaying all relevant safety notices.
• Secretarial and admin duties for the Facilities Services Manager and Facilities team.