Job Description Summary

This is an opportunity to work at the center of an organization on a variety of important and often sensitive administrative projects that require execution by a person with a high level of integrity, the energy to keep up with a fast-paced environment, the flexibility to work on a wide variety of assignments deemed critical by the Senior Leader, superb interpersonal skills, and a strong commitment to the mission of the organization.

Job Description

Roles and Responsibilities

• Provide all administrative support for the Power Joint Venture CEO, Executive Leadership Team, and Avenza (Carrara) Manufacturing Facility as needed.
• Schedule/maintain/update daily calendar of appointments; determine importance of meeting requests and schedule accordingly; manage domestic and international itineraries, coordinating related travel arrangements globally (airline, hotel, car rental, visa, etc.)
• Act as liaison with all external offices. Be well versed in dealing and interacting with high caliber executives
• Responsible for a system of follow-up on all internal and external scheduling and miscellaneous issues
• Maintain a high level of executive office organization including databases, outlook address books, distribution lists, files and contacts
• Coordinate meetings, events and materials for participants
• Provide updates and comprehensive information to Senior Leader as needed
• Manage all communications as needed (through email, phone and other messages) and ensure they are delivered in timely manner
• Support Sourcing activities, when needed, with PO Release and Check
• Other duties as assigned including special projects as requested with demonstrated flexibility and understanding

• Bachelor's Degree from an accredited college or university or proven previous experience as an executive level administrative support
• Fluency in English Language both in writingn and peaking
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and comfort in working with developing technologies

• Superior ability to communicate with all levels both internally and externally
• High level of interpersonal skills to handle sensitive and confidential information and tasks that require absolute discretion
• Attention to detail and consistently thorough
• Successful track record working in a fast-paced environment
• Comfortable and skillful in working with staff on behalf of the Senior Leader which implies a high level of diplomatic skills
• Ability to handle and prioritize multiple tasks
• Ability to work effectively in a global, demanding and fast-developing environment and to resolve most conflicts based on own initiative
• Dynamic, agile, flexible, independent self-starter