Administrative Assistant, Athleta

About Athleta

For the past 25 years, we've committed ourselves and our brand to a single aim: to empower all women and girls. Inspiration. Collaboration. Connection. Inclusivity. It's what we do best, and we're on the hunt for people who share our passion for leading an active lifestyle, growing personally as well as professionally, and creating game-changing products and experiences.

We use business as a force for good by putting people and the planet right up there with profit, which is why Athleta is a certified B Corp. Ready to make a move? Join us. Because we know that alone we're strong, but together we're unstoppable.
About the Role

As one of the Administrative Assistants at Athleta, you will provide administrative support to leaders on the Athleta Leadership Team as well as provide diversified administrative and operational support, manage key components of the employee lifecycle, and partner closely with HRBPs to ensure excellent customer service is provided to employees. Collaboration with cross-functional partners and teams can be expected. This role is critical to the success of the department with the ideal candidate being very organized, forward-thinking and a problem solver.

• Provides administrative support to executive/executives on the Athleta Leadership team as well as leaning in to provide administrative support to their teams.
• Calendar management support as well as scheduling appointment meetings internally and externally for executives. Travel arrangements (domestic and international), planning meetings (Town Halls, etc), expense reports and other ad hoc administrative tasks.
• Ability to handle multiple tasks/projects, concurrently, with tight deadlines.
• Regularly handle critical, highly sensitive and confidential matters and reporting: provide ad hoc reporting and initiatives, support the promotion and Rewards process, other projects, and support as needed
• Maintain, update, and create all functional and brand distribution lists/groups and full brand organizational charts, working cross-functionally to keep updated on a regular cadence.
• Organize and maintain Corporate Calendar, coordinate meetings and agendas, and assist with presentations and meeting materials
• Other responsibilities including special projects as required to increase the effectiveness and efficiency of the overall team

• Bachelor's degree or equivalent
• Demonstrate professionalism and ability to maintain highest level of discretion and confidentiality Detail oriented; strong organizational and time management skills
• Proficient with Mac or PC, MS Office Suite; Peoplesoft/MSS and Workday a plus. Strong comfort and experience with MS Outlook calendar support
• Excellent at building and maintaining relationships with all levels of management and business partners, finding connections, and anticipating needs
• Strong problem solving and follow up skills; must be proactive and take initiative. Strong analytical, written & oral communication.
• Experience in customer service and/or a high-pressure, multitask environment

• Merchandise discount for our brands: 50% off regular-priced merchandise at Old Navy, Gap, Banana Republic and Athleta, and 30% off at Outlet for all employees.
• One of the most competitive Paid Time Off plans in the industry.
• Employees can take up to five "on the clock" hours each month to volunteer at a charity of their choice.
• Extensive 401(k) plan with company matching for contributions up to four percent of an employee's base pay.
• Employee stock purchase plan.
• Medical, dental, vision and life insurance.
• See more of the benefits we offer.