Overview

This is a hybrid role, with the expectation that time working will regularly take place inside and outside of a company office.

This position supports the Real Estate Portfolio Administration and Transactions team. This position provides administrative and technical support to Corporate Real Estate (CRE) functions. Maintains files and records related to leases, properties, construction, and building maintenance. Reviews, approves, and processes invoices, assisting with confirmation of payment and related issue resolution. Works closely with both internal and external parties in the completion of daily activities, and provides reports for management to assist in the strategic evaluation of CRE functions.

• Business Support - Assists with a variety of tasks to facilitate CRE operations. Enters project, work order, and portfolio data into the department tracking system. Creates reports and conveys to the appropriate parties. Responds to objections, disagreements, and conflicts related to real estate properties. Resolves requests for information or documentation in a prompt and efficient manner. Maintains department inbox, check processing, invoicing, and mail distribution.
• Accounts Receivable - Receives, issues, and processes financial statements such as commitments, change orders, and invoices. Monitors approval status and payment of invoices, and follows up as necessary.
• Documentation - Maintains project, work order, and lease files on an ongoing basis. Ensures CRE records are accurate and up-to-date.
• Communication - Cultivates and maintains strong professional communications with executives, associates, and vendors to solve issues that arise during the course of CRE activities. Resolves property issues by working directly with landlords and vendors. Creates and records written communication between parties for documentation purposes.