Overview
As we continue to build our team in support of our vision to be the world's best and most trusted mobility company, the Global Strategy team is excited to announce the opening of an Executive Assistant.
The Executive Assistant will be responsible for supporting the SVP of Strategic Initiatives and his team including Strategy Development & Growth, Corporate Development, Sustainability, and Communications. This position will support the department's meetings, trainings, and travel planning in addition to providing general administrative support. The Executive Assistant must be highly cognizant of the importance of maintaining confidentiality and professionalism.
Enterprise offers an excellent benefits package with market-competitive pay, comprehensive healthcare packages, 401k matching & profit sharing, schedule flexibility, paid time off, and organizational growth potential.
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Compensation decisions will be made based on factors that include, but are not limited to experience, education, location and skill level
This position is located at our Corporate Headquarters in Clayton, MO, with a hybrid schedule.
Company Overview
Enterprise Mobility is a leading provider of mobility solutions, owning and operating the Enterprise Rent-A-Car, National Car Rental and Alamo Rent A Car brands through its integrated global network of independent regional subsidiaries. Enterprise Mobility and its affiliates offer extensive car rental, carsharing, truck rental, fleet management, retail car sales, as well as travel management and other transportation services, to make travel easier and more convenient for customers.
Privately held by the Taylor family of St. Louis, Enterprise Mobility together with its affiliate Enterprise Fleet Management manages a diverse fleet of 2.3 million vehicles and accounted for nearly $35 billion in revenue through a network of more than 10,000 fully-staffed neighborhood and airport rental locations in more than 90 countries and territories.
Responsibilities
- Manage complex calendars for multiple executives; including, but not limited to scheduling business and personal appointments
- Coordinate and prepare for meetings, conferences, and events, including agenda preparation, meeting minutes, and follow-up actions for executives
- Coordinate complex travel arrangements (domestic and international) for multiple executives, department leaders, vendors, and outside business partners including flights, hotels, car service, dinner reservations, and other necessary items
- Conduct research and compile data to prepare reports, presentations, and briefing materials for executives
- Create, establish, and maintain confidentiality and secure department documents and filing system
- Oversee administrative functions and ensure smooth operations within the executive office
- Coordinate complex accounting activities (multiple expense reporting, complex invoices, purchase orders, etc.)
- Screen and prioritize incoming calls, emails, and correspondence, directing them as appropriate
- Create, produce, distribute, and compare reports; perform basic to intermediate analysis of report summaries
- Complete ad hoc special projects as assigned
- Seek to improve job performance through self-assessment, skill development, training and goal setting
- Maintain a regular and reliable level of attendance and punctuality
- Perform miscellaneous job-related duties as assigned
In addition to these job functions, candidates will also need to display proficiency in the following Competencies:
- Communication
- Customer Service
- Detail-Oriented
- Ethics and Values
- Executing
- Flexibility
- Working With a Team
Equal Opportunity Employer/Disability/Veterans
Qualifications
Minimum:
- Five (5+) years or more of administrative experience supporting one or more executive leaders
- Type 60 or more wpm with accuracy
- Proficiency in MS office support tools
- Ability to sort, alphabetize and number documents in a timely and organized manner
- Ability to maintain confidential information and discretion
- High School Dipoloma/GED
- Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future