Administrative Assistant II - Legal

Want a meaningful career where you can make a difference? Edward Jones sounds perfect for you.

Collaboration. Autonomy. Opportunity. Words our headquarters associates use when talking about working at Edward Jones. Words that describe what it's like being part of a firm where everyone is aligned toward a singular focus: serving the client. And everyone is working to make the firm better together - as they grow as individuals. If these words resonate with you, we should talk.

Job Overview

Position Schedule: Full-Time

As a Legal Assistant II, you will enjoy the benefit of working to accelerate the work of the Legal Division. In this role, you will succeed if you are self-motivated, highly organized, quick-thinking, flexible, personable, confident, use sound judgment and have an unwavering attention to detail. You look beyond individual tasks and identify the most effective means of achieving the end goal. This role will afford the successful candidate the opportunity to be a part of a culture that inspires associates to bring out the best in one another, achieve their full potential, and build a highly-effective team focused on delivering solutions that accelerate our purpose - to partner for positive impact-to improve the lives of our clients, colleagues, and communities. The individual selected for this role will enjoy the benefit of working for a well-established Fortune 300 firm for over 100 years.

• Assist General Partner and Senior Leadership in carrying out duties and tasks, including all administrative aspects for the firm, divisional obligations, and external engagements.
• Prioritize conflicting needs; handles matters quickly, thoroughly, and proactively.
• Works effectively with the General Counsel's Office to inform on upcoming commitments and responsibilities, following up appropriately.
• Works effectively with a team of administrative assistants who support the Legal Division, with an emphasis on the General Counsel's Office.
• Manage complex calendars, schedule, and coordinate meetings, exercise excellent judgment in handling multiple priorities in a dynamic environment.
• Routinely handle highly confidential information.
• Lead and/or assist with monitoring, tracking, and communicating progress against team plans, key initiatives and/or action plans as assigned.
• Assist with and/or communicate progress and develop solutions to meet team goals and/or assignments.
• Conduct research, collect, and synthesize qualitative and quantitative data as needed to support division leader's priorities and responsibilities.
• Coordinate and collaborate with others to collect, organize, and prepare deliverables, status updates and recommendations as assigned.
• Handle high volume of e-mails and communications.
• Draft and send letters, memos, and other division communications.
• Coordinate extensive travel arrangements, handle travel details and process business expense reports.

• Significant experience as an executive assistant and/or paralegal experience strongly preferred.
• 6+ years of executive assistant role with demonstrated success and experience supporting C-suite level executives preferred.
• Strong technical and problem-solving skills.
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrate the highest level of client service and response.
• Able to work independently and as a team member, confidently and proactively; demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Strong proficiency in programs such as Microsoft Office, including Outlook, Word, Excel, PowerPoint, Publisher, and Adobe Pro.
• Broad technology skillset.
• Strong verbal communication skills with experience communicating with leaders internally and externally.
• Excellent written communication skills with ability to draft clear, concise correspondence and memos.