Eaton's Electrical Sector is currently seeking an Executive Assistant to join the team at our site in Burlington, ON and offers benefits from day one.
Who we are: Our team is dedicated to improving lives and protecting the environment through our intelligent power management products and solutions. We create an environment where creativity, invention and discovery become reality, each and every day. It's where bold, bright professionals like you can reach your full potential and where you can help us reach ours.
What you'll do:
Reporting into the Senior VP/GM, and supporting senior staff level members, this is a high visibility role with great growth opportunities within the organization. In addition to a variety of administrative and key support-related duties, you will have the opportunity to utilize experience with analytics tools working Power BI dashboards for reporting and create engaging presentations. Day to day activities include:
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- Scheduling and Event Management - Calendar management; maintain and arrange meetings and appointments, provide reminders. Plan domestic and global meetings (in-person and videoconference). Make travel arrangements, including supporting external visitors. Event management, including planning and scheduling staff meetings/agendas, customer or employee events and functions. Ensure meetings progress according to schedule. Anticipate and compile materials for meetings independently, handling highly confidential and critical details with discretion. Manage staff meeting actions, utilizing tools such as co-pilot where appropriate.
- Reporting and Presentations - Critically analyze applicable processes and data/metrics arising from various dashboards for efficiency and savings opportunities. Develop and distribute monthly reports - including aggregating management reports. Prepare presentations and reports for business review meetings, briefs and events. Expense tracking management and budget control.
- Communications - Coordinate communications, including responding to emails/inquiries, taking calls, and interfacing with both internal and external stakeholders. Maintain electronic distribution lists, division email and regular mailboxes and manage regular disbursement of personnel and other electronic announcements.
- Process Improvements - Actively support and participate in ad hoc projects, processes and initiatives. Develop and carry out an efficient documentation and filing system. Research, prioritize, and follow up on incoming issues and organizational initiatives; determine appropriate course of action or response.
What will make you successful?
The ideal candidate is a highly reliable and detail-oriented professional who upholds a strict level of confidentiality and demonstrates a high degree of discretion in all tasks. You are a self-starter with superior organizational skills and are dedicated to completing projects in a fast-paced work environment. With exceptional communication skills-both written and verbal- you excel in problem-solving and maintaining a high sense of urgency and prioritization. You are committed to ensuring quality work, while sustaining a level of professionalism among staff and clientele. We are looking for candidates who are diverse in their backgrounds, perspectives, and experiences, and who can bring fresh and innovative ideas to our team.
Qualifications:
Required (Basic) Qualifications:
- College diploma or university degree from an accredited institution
- Minimum two (2) years of experience in an administrative function, including experience in supporting senior staff level members.
- Minimum one (1) year experience using Microsoft Office Suite including Excel, PowerPoint, and SharePoint
- Minimum one (1) year experience using analytical tools such as Power BI or Tableau.
- Must be legally authorized to work in Canada without company sponsorship now and in the future.
- No relocation benefit will be provided. All candidates must reside within an 80-kilometer radius of Burlington, ON to be considered.
Preferred Qualifications:
- Experience working in a large, matrixed organization
- Experience with Microsoft Copilot
We are committed to ensuring equal employment opportunities for job applicants and employees. Our recruitment processes use balanced selection criteria and avoid unlawful discrimination against applicants on the basis of their age, colour, disability, marital status, national origin, gender, gender identity, genetic information, race or racial origin, religion, sexual orientation or any other status protected or required by law.