Executive Assistant

The Sr. Assistant to the Senior Vice President, Global Energy and his team is essential to the day-to-day success of our global organization. In this role you will have the ability to work cross functionally at all levels as you connect with others within the company. This is a fast-paced position that requires you to be flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality. You should be able to use independent judgment on assignments that are often sensitive and highly confidential in nature. We're looking for someone that can work independently with little or no supervision and is exceptionally well organized, flexible and enjoys challenges.

LOCATION: Atlanta, Georgia

• Responsible for scheduling and managing leaders' calendars including prioritizing and resolving related conflicts, proactively scheduling important meetings with internal and external stakeholders, and maintaining an organized office.
• Organizes and coordinates domestic and international travel and related requirements to include travel authorizations, flight tickets, hotel bookings, visas, airport transfers, expense reports; ensures that all travel arrangements are compliant with the Company's Travel Policy.
• Provides support in arranging meetings including coordinating the agenda, collaboration of presentations/information, handling logistics, such as conference registrations, room reservations (internal and external), and local travel. Also, provides hospitality for Senior Management or guests of the department which may include planning, arranging, and confirming all local logistics support.
• Supports new Company initiatives requiring setting up new routines, global meetings and events cross-functionally and with the global system (i.e., with internal and external stakeholders).
• Maintain various department database systems and distribution lists.
• Initiate, track and maintain departmental purchase orders in a timely and proactive fashion. Ensure vendor invoices are paid accurately and on time.
• Interface with vendors, agencies and maintain internal and external relationships.
• Coordinate department and cross-department team events.
• Performs general clerical duties including but not limited to scanning, copying, faxing, filing, and data entry; collects and opens mail; completes various forms, including purchase requisitions, shipping requests, travel expense reports, requests for payment, consultancy agreements, etc.
• Contributes to the excellent reputation of The Coca-Cola Company through professional, friendly and respectful interactions internally and externally. Performs other duties as required and/or assigned.

• High School and some college preferred in Business, Communications, or similar field is ideal.
• 2 years of experience in a high-level support role required
• Must possess proven ability to be a resourceful problem-solver.
• Experience in coordinating projects.
• Intermediate knowledge of MS Office, including Word, Excel, PowerPoint, Teams and Outlook.
• Strong attention to detail, interpersonal, and communication skills are needed.
• Excellent time management and organizational skills to meet deadlines are needed.
• Experience scheduling international travel arrangements and schedule for management.
• Experience successfully creating and/or modifying processes.
• Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important
• Ability to prioritize effectively, interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, comfortable with a certain amount of ambiguity and changes to calendars/schedules. Being proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role.

• Growth Culture: Opportunity to work with and learn from all members of the team to support your career growth and development.

• Benefits: A full array of benefits for your financial and personal well-being that starts on day one of employment.
• Work Life Balance: Our Company works diligently to ensure this is a reality for our associates.