Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.

As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What we offer

• Impact - The work you do here matters to millions. 
• Growth - Philadelphia is growing, why not grow with it? 
• Diversity & Inclusion - Find a career in a place where everyone belongs.
• Benefits - We care about your well-being.

Agency Description

The Office of the Chief Administrative Officer (“CAO”) works to modernize city government and improve the efficiency, effectiveness, equity, and accessibility of City services by strengthening the city’s administrative functions and enabling resident-facing departments to evaluate, plan, and continually improve their service delivery.

The following departments and functions report to the CAO: Office of Talent and Employee Success, Office of Innovation and Technology, Procurement, Records, Office of Administrative Review, Bureau of Administrative Adjudication, Service Design Studio, and the Office of People with Disabilities.

Job Description

Position Summary

This role reports directly to the Deputy CAO for Strategic Design & Transformation and will serve as project manager for cross-departmental initiatives. The role will focus on driving both current CAO projects as well as expanding the role of the CAO as it undertakes other priority initiatives of the administration. Key activities are day-to-day management of projects, communicating to leadership about project status, and establishing sustainable support models for projects and programs post-implementation. The Project Manager will also support other initiatives and leadership requests as needed.  

Duties and Responsibilities

• Develops and manages cross-departmental projects involving efforts to improve public sector efficiency and process improvement.
• Prepares work plans, budgets and funding recommendations for CAO projects
• Monitors and manages project progress, performance, costs and contracts.
• Designs collaborative processes to facilitate the productivity of project stakeholders for optimal outcomes.
• Ensures adherence to laws, regulations, policies, procedures, codes and guidelines relating to assigned projects.
• Provides technical assistance to staff as needed to support project implementation.
• Serves as project contact point to provide information to relevant stakeholders, including City leadership, community groups, and other institutions.
• Prepares material for updating and commuting to leadership about projects and their development status.

Knowledge, Skills and Abilities

• Principles and practices of project management, including budget development and administration, goal setting, program development and implementation.
• Principles and practices of customer support and service
• Strong communication and facilitation skills to support the management of projects and their stakeholders.
• Ability to collaborate effectively and build consensus with a diverse range of people and professions.
• Ability to work as a team to develop a vision, set appropriate goals and strategies, and achieve goals through effective leadership and management.
• Experience in writing and presenting for a wide variety of purposes and audiences.
• Familiarity and understanding of public sector issues and challenges.

Qualifications

• Bachelor’s degree in a field relevant to public management required; graduate degree is a plus.
• Public sector experience managing projects that include multiple and diverse stakeholders

OR

• At least six years of experience in municipal government that includes project or program management; project management certifications welcome but not required.

Additional Information

TO APPLY: Interested candidates must submit a cover letter and resume.

Salary Range: $72,000 - $90,000 

Discover the Perks of Being a City of Philadelphia Employee:

• Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more.
• Parental Benefits: The City offers its employees 6 weeks of paid parental leave.
• We offer Comprehensive health coverage for employees and their eligible dependents.
• Our wellness program offers eligibility into the discounted medical plan
• Employees receive paid vacation, sick leave, and holidays
• Generous retirement savings options are available
• Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness.
• Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too!

Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth!

*The successful candidate must be a city of Philadelphia resident within six months of hire

Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that  are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.

The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.

For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx