About the Role:
As a CBRE Facilities Coordinator, you will work with clients, vendors, and contractors to ensure that facility tasks, project administration and work orders are complete.
This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.
What You'll Do:
- Oversee and manage project documentation and coordinate documentation revisions and distributions.
- Prepare standard project status reports for project delivery team or work group, client and management. Reports typically include: status update, budget, schedule and risk.
- Enter project information data (i.e. project status updates, schedule updates, cash flow forecasts) and project documentation into project management technology tools (software applications, web-based tools, job cost accounting tools).
- Process documentation for project commitments (i.e. Agreements, Contracts, Work Authorizations, Purchase Orders).
- Assist in project close-out procedures for all projects including: arranging archiving of hard copy files; receipts of necessary close out/turnover documents; compliance with close-out checklist; coordination of lien searches; receipt of occupancy and closed building permits and warranty manuals; receipt of As built and CAD drawings for submission to CAFM; and, collection of required documents for project audit. Assists Project Manager in maintaining project metrics for SLA & KPI's.
- Respond to client inquires and concerns. Ensures timely and quality service delivery to clients. Follow up with clients to ensure customer satisfaction.
- Create work orders and assigns work orders to multiple technicians, subcontractors and vendors. Communicate work orders to technicians and assists management in resolving problems.
- Provide reports on open and closed work orders and checks status with the appropriate technician or vendor.
- Maintain files on work orders, proposals, and department files.
- Create vendor files and checks accuracy on completed paperwork submitted by vendors.
- Assist with process and procedure training.
- Other duties may be assigned.
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What You'll Need:
Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
High School Diploma or GED with up to 2 years of job-related experience.
Ability to follow basic work routines and standards in the application of work.
Communication skills to exchange straightforward information.
Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
Strong organizational skills with an inquisitive mindset.
Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
Why CBRE?
At CBRE, we pride ourselves on our RISE values of Respect, integrity, Service and Excellence. We are the global leader in commercial real estate services and investment. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.
Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).
NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.
CBRE GWS
CBRE Global Workplace Solutions (GWS) works with clients to make real estate a meaningful contributor to organizational productivity and performance. Our account management model is at the heart of our client-centric approach to delivering integrated real estate solutions. Each client is entrusted with a dedicated leader and is supported by regional and global resources, leveraging the industry's most robust platform. CBRE GWS delivers consistent, measurably superior outcomes for our clients at every stage of the lifecycle, and across industries and geographies.
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