About The Role:
As a CBRE Administrative Assistant, you will provide administrative and coordination assistance to a division on the national Local Support team.
This job is part of the Administrative Services job function. They are responsible for providing administrative support to areas of the business including operations, teams, job functions and senior management.
What You'll Do:
- Prepare documents to include handling the correspondence process from start to finish, including but not limited to letters, memos, requests and preparation of proposals/contracts. Collect accurate documents required for the completion of the task/proposal.
- Coordinate with other Core Valuation & Advisory Services (VAS) teams in ensuring contacts are inputted into the Tops2 VAS platform.
- Travel arrangements including air, hotel, and car as needed using an internal platform (NEO).
- Input expense reports into the proprietary database system (Tops2) as well as approving expenses, ensuring properly coded.
- File correspondence and other records electronically in various locations depending on file.
- Prepare outgoing mail and distribution of incoming mail as needed.
- Provide back-up support to other members of appraisal department's office manager and/or other staff members as needed.
- Accounts payables and receivables processing as needed as well as assisting directing employees to appropriate accounting parties as needed.
- Ensure all appraisers' licenses are up to date and help appraisers process license applications as needed.
- Supply & business card ordering. Work in COUPA for approvals.
- Timecard approval and management as proxy to a Manager/Managing director.
- Assist local manager with processing promotions, employee changes, and documenting the changes on Smartsheet and in the repository.
- Work with local management to prepare first day logistics and new hire kits.
- May assist with opening and closing of an office/executive suite working with various teams.
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What You'll Need:
To perform this job successfully, an individual will need to perform each crucial duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- High School diploma or general education degree (GED) required
- One to two years of related experience and/or training.
- Ability to comprehend instructions, correspondence, and memo's and ask clarification questions to ensure understanding. Ability to write simple correspondence. Able to communicate and training appraisers on word processing issues to minimize corrections. Able to effectively present information to co-workers and/or supervisors on a one-on-one basis as well as to vendors/clients if needed.
- Basic knowledge of financial terms and principles.
- Ability to understand and carry out general instructions as well as solve problems in standard situations. Requires basic analytical skills.
- Intermediate experience with Microsoft Office Suite (Word, Excel, PowerPoint, Excel) and Adobe software (Acrobat Pro). The ability to type 55 WPM with accuracy.
- Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.
Why CBRE?
When you join CBRE you will have the support and resources of a global firm where an entrepreneurial mentality is encouraged. You'll realize your potential with exciting work, fast-paced assignments, an environment of constant learning and dedication to results! To enable your success, we provide the best tools, training and leaders in the industry.
Our culture is built on our RISE values and reflects the needs and perspectives of our clients and our people. Our work is guided by our North Star: Crafting the real estate solutions of tomorrow, so businesses and people thrive.
Coming to work for CBRE, you will receive a comprehensive benefits package, 401k, and extraordinary perks such as career growth and longevity!
CBRE carefully considers multiple factors to determine compensation, including a candidate's education, training, and experience. The minimum salary for the Administrative Assistant position is $55,000.00 annually [or $26.44 per hour] and the maximum salary for the Administrative Assistant position is $65,000.00 annually [or $31.25 per hour]. The compensation that is offered to a successful candidate will depend on the candidate's skills, qualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.
Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company's success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).
NOTE: Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.